Executive Assistant

About the role

HawkEye 360 is seeking a proactive Executive Assistant to support the COO and ensure the smooth day-to-day operations of the team. You will provide high-level administrative and organizational support to the COO, collaborate closely with senior leadership, manage executive calendars, coordinate complex travel, and support communications across the organization.

Responsibilities

• Provide executive-level administrative support to the President of the COO.
• Manage and coordinate complex travel arrangements, including flights, accommodations, visas, and logistics.
• Oversee scheduling and facilitate executive calendars, meetings, and engagements.
• Prepare and submit expense reports using Concur.
• Schedule and attend meetings on behalf of the executive; take accurate notes and record minutes.
• Prioritize and manage multiple projects and requests, ensuring the executive is well-informed and prepared.
• Serve as a liaison with internal and external stakeholders, anticipating and addressing needs proactively.
• Handle general office duties such as maintaining records, ordering supplies, and basic bookkeeping.
• Draft professional correspondence, memos, reports, and other documents for senior staff.
• Perform additional duties as assigned to support team operations.

Requirements

• Bachelor’s degree in Business Administration or a related field, or equivalent experience.
• Minimum of 3 years of experience in an administrative support role, preferably supporting senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to quickly learn new tools and platforms.
• Exceptional written and verbal communication skills.
• Strong interpersonal skills and the ability to work collaboratively across departments.
• Excellent organizational, problem-solving, and critical thinking skills.
• Ability to multitask, prioritize effectively, and manage shifting deadlines in a fast-paced environment.

Pay

Salary Range: $75,000—$110,000 USD. We offer a compensation package that includes a competitive base salary plus an annual performance bonus and benefits. We consider many factors when determining salary offers, such as candidate's work experience, education, training & skills, as well as market and business considerations.

About the company

HawkEye 360 equips defense, intelligence, and national security leaders with mission-critical signals intelligence to enable faster, better decision making. By detecting, geolocating, and characterizing radio frequency emissions worldwide, HawkEye 360 delivers trusted domain awareness and early warning indicators to the US Government and allied partners. Our space-based collection, proprietary signal processing, and AI-powered analytics transform knowledge of RF spectrum into a strategic advantage. Proven by operational mission success, HawkEye 360 is redefining how signals intelligence strengthens national and global security.