Executive Assistant and Office Manager

Responsibilities

• Executive support to Keaton and Sarah: Own their calendars and inboxes. Coordinate travel. Prep them for meetings with the right context, materials, and follow-ups. Track every commitment and make sure nothing slips. Anticipate what they need before they ask.
• Boulder office management: Run the office end to end. Supplies, snacks, mail, vendors, facilities, IT and hardware coordination. Host visitors, candidates, and partners on site. Make the office somewhere the team is excited to show up to.
• Team events and culture: Assist with coordinating team events, offsites, team dinners, birthdays, in-office events, and new-hire onboarding logistics. Support the details that bring the team together.
• Travel and expense: Help book team travel and process expense reports accurately and on time. Learn and apply the company's T&E policy to support clean, timely reimbursements.
• Automation: Identify the highest-volume, lowest-judgment parts of the role and automate them using Claude, Notion, n8n, or whatever tool fits. Document what you build so the team benefits.
• Operations growth: Use the time you free up through automation to take on broader operations work. People ops support (onboarding programs, benefits admin, culture programs), exec project support (research, prep, ad-hoc projects), and other team operations work as Bridge scales.

Requirements

• 1 to 4 years of experience in an EA, office manager, ops coordinator, or similar role. Or a clear, compelling transition story from another field.
• Deeply tech savvy and AI fluent. You use Claude, Codex, or Notion AI every day. You've built automations with tools like n8n, Notion, or Gemini. You instinctively look for the leverage in every task.
• Exceptional organization and follow-through. Nothing falls through the cracks. You build systems to keep yourself accountable.
• Strong written communication. You can write a clear email on behalf of an exec, draft a polished offsite agenda, and document a process so anyone can run it.
• High EQ and a hospitality mindset. You'll be interfacing with the CEO, CLO, the broader team, candidates, vendors, and partners, and you take pride in making every interaction feel polished.
• High ownership, low ego. You'll do everything from booking a flight, to drafting a sensitive email, to debugging an agent, to setting up the office for a partner visit.
• Comfortable in a fast-moving environment with shifting priorities. You make decisions, move fast, and ask forgiveness rather than permission on the small stuff.
• Ambitious and growth-minded, with an eye toward expanding into broader operations as the company scales.