Executive Assistant and Enrollment Operations Coordinator

Responsibilities

• Provide comprehensive executive support to the Vice President for Enrollment, including calendar management, meeting coordination, travel arrangements, correspondence, and project support.
• Prepare meeting agendas, presentations, reports, and supporting materials for internal and external meetings.
• Cook up meeting logistics for Board of Trustees meetings and committee work involving the Vice President for Enrollment, including preparation of materials, logistics, and follow-up.
• Handle highly confidential and sensitive information with professionalism, discretion, and sound judgment.
• Serve as a liaison between the Vice President for Enrollment and campus constituents, prospective students and families, alumni, and external partners.
• Career in enrollment operations, coordinating operational activities that support the Enrollment Office and ensuring efficient day-to-day functioning.
• Manage the Enrollment Office operating budget, including purchasing, reconciliation, expense tracking, and financial reporting.
• Career in enrollment operations, coordinating office procedures, supplies, and administrative processes to support divisional operations.
• Aid in special projects and strategic initiatives as assigned.
• Be a key player in the campus visit program, serving as an active member of the campus visit team, collaborating to deliver exceptional visit experiences for prospective students and families.
• Partner with the campus visit coordinator in individual and group campus visit logistics, including scheduling, communications, event preparation, and day-of operations.

Requirements

• Associate’s degree or equivalent combination of experience and education.
• Proficient in Microsoft Office professional.
• Professional communication skills, organizational skills and time management skills.
• Ability to work independently and under pressure with flexibility.
• Thorough knowledge of office practices and procedures, working knowledge of budgeting principles.
• Service orientated.