Executive Assistant & Operations Coordinator

About the Role

We’re on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn’t your average assistant gig. You’re the CEO’s right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean’s time to driving hiring strategies and streamlining family logistics, you’ll be the force that keeps everything running smoother, faster, and smarter. If you’re assertive, polished, and obsessed with getting things done, this is your chance to shine!

Why This Role Rocks

• Be the CEO’s Secret Weapon: Protect Sean’s focus, amplify his impact, and make him look like a rockstar in every area of life.
• Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease.
• Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise.
• Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean’s vision to scale the business and live his best life.

Responsibilities

Big Rocks – The Game-Changers

• Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through.
• Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed.
• Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track.
• Own Supplier Communication: Triage and respond to Supplier communications with lightning speed.
• Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless.
• Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow.

80% Daily Wins – Keep the Machine Humming

• Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone.
• Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts.
• Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger.
• Support Family: Manage family logistics, social events, schedules, and special events.
• Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks.
• Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless.
• Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact.

As-Needed Projects

• Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill.

Qualifications

• Think like an operator but serve like a concierge.
• Take ownership, not orders.
• Love bringing structure to chaos.
• Can switch from booking a dinner reservation to scheduling interviews in the same hour.
• Have an eye for detail and a bias for action.
• Value thoughtfulness, discretion, and initiative.
• Take pride in making others look good.

Pay

$80,000–$110,000

Schedule

Full-time, on-site