Executive Assistant, Amazon Ads, CreativeX
About the role
The Amazon Advertising team is seeking a passionate and driven Executive Assistant to support at least two Directors in the CreativeX organization. This role will support two leaders who oversee teams of 200+ employees in total. This position will serve as part of a close-knit EA team supporting the broader Advertising organization of 16,000+ employees worldwide.
Key responsibilities
- Complex calendar management, including coordinating all aspects of scheduling and logistics for internal and external meetings
- Seamlessly managing detailed domestic and international travel itineraries, as well as processing expense reports
- Managing large event logistics (in-person and virtually), including catering, preparing agendas, accommodations, AV and presentation materials to ensure the meetings are productive (e.g., global team meetings, annual planning offsites, morale-building activities, etc.)
- Space planning for the team, coordination and execution of office moves
- Partnering closely and proactively with Finance, HR, Recruiting, and EAs throughout the Amazon Ads org
- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on overdue items
- Driving team mechanisms (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and team recognition)
- Identifying internal and external approaches to solve problems in a creative way
What you'll do day to day
Every day is different, but a typical day will involve managing a high volume of email, coordinating with EAs across the organization to schedule often complex, high priority meetings, and partnering closely with the leadership team on various initiatives and events. Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, taking effective action without having to know the whole picture.
Basic qualifications
- 3+ years of senior level leadership support, or 1+ years of Amazon experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
- High school or equivalent diploma
Preferred qualifications
- Bachelor's degree
- Experience managing multiple calendars
- Experience in a fast-paced, high-tech company
Pay & compensation
Base salary range: $66,300 - $107,100 USD annually (based on New York, NY location). Compensation package also includes sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location.
Benefits
Amazon offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave.
Schedule
This role requires five (5) days a week in office.
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