Executive Assistant/Administrative Assistant (active secret clearance)

About the role

The Executive Assistant/Administrative Assistant II will provide comprehensive administrative support to high-level executives, directors, and managers at ICS.

Responsibilities

• Supporting high-level executives with their calendars and scheduling meetings
• Evaluating and responding to requests for information and tasks
• Coordinating interviews and conferences
• Managing business relationships with other program offices, divisions, and stakeholders
• Organizing and prioritizing action items
• Generating meeting minutes
• Drafting and editing correspondence
• Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation
• Maintaining filing systems and adhering to agency record retention guidelines
• Evaluating and assisting in the development of office policies and procedures
• Assisting in the planning and implementation of office systems and equipment distribution
• Coordinating travel logistics, including securing transportation and accommodations, and assembling travel materials
• Resolving issues related to last-minute travel changes or cancellations

Requirements

• An active Secret clearance
• A minimum of three (3) years of experience performing high-level administrative duties
• Federal government experience is preferred
• Knowledge of and experience with systems and/or procedures (e.g., records management, SharePoint, HRIS, correspondence systems, travel systems, payroll systems)
• Ability to communicate effectively in English both orally and in writing
• Proficiency in Microsoft Office Suite products

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short and long-term disability insurance
• 401(k) retirement plan