Executive and Program Assistant

About the role

SEO Scholars Miami seeks a highly organized, proactive, and mission-driven Executive & Program Assistant to support both organizational leadership and day-to-day program operations. This role serves as a key administrative and operational partner to the Executive Director and program team, helping ensure the smooth execution of student programming, events, communications, scheduling, and stakeholder engagement.

The ideal candidate is detail-oriented, adaptable, relationship-focused, and passionate about educational equity and supporting young people on their path to and through college.

Responsibilities

• Manage the Executive Director’s calendar, scheduling, and meeting coordination, including coordinating travel, logistics, and event-related scheduling; Act as a liaison between the Miami team members
• Draft and edit emails, agendas, reports, meeting notes, and correspondence; Support preparation for board meetings, donor meetings, and external presentations
• Develop strategies, trackers, and communications to ensure clarity, efficiency, and transparency across stakeholders
• Prepare and reconcile monthly AMEX reports for the Executive Director and support budget monitoring
• Perform administrative/clerical duties, taking memos, maintaining files, and organizing documents
• Cook up team communication and meetings; Assist with coordinating organizational and external meetings, and employee team building activities or special projects
• Act as liaison between Board member executive office staff
• Support cross-collaboration with Miami team and between other SEO teams
• Support special projects and organizational initiatives as needed
• Provide administrative and operational support for the program, including virtual and in-person programming and events
• Help coordinate program logistics including room reservations, materials, transportation, meals, and supplies for Scholar programming
• Utilize Excel and Salesforce to maintain Scholar, family, volunteer, and partner data; Support onboarding and communication with students and families
• Aid in collecting and organizing forms, waivers, and program documents
• Help manage the office and organize operational systems and administrative processes
• In collaboration with Manager of Program Operations, assist with survey collection, data organization, and impact reporting, as well as invoice processing
• Communications, Events & Volunteer Coordination
• In collaboration with the Manager of Development, assist with donor stewardship and follow-up communications
• Assist with program event logistics and outreach efforts; Greet and assist visitors and volunteers
• Help manage event registration, setup, and follow-up communications
• Support Scholar Advisors and programming by coordinating volunteer communications, confirmations, and scheduling
• Support mentor and guest speaker logistics
• Support coordinating and drafting content for newsletters, announcements, and outreach communications
• Aid in planning workshops, family events, volunteer opportunities, and community engagement activities

Qualifications

• Bachelor’s degree preferred or equivalent professional experience
• 1–3 years of administrative, program coordination, nonprofit, or education-related experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Google Workspace, Microsoft Office, and database systems
• Experience with CRM systems, Canva, Monday.com, or Salesforce is a plus
• Strong interpersonal skills and ability to work collaboratively with students, families, volunteers, and external partners

Compensation & Benefits

SEO offers a competitive compensation package and comprehensive benefits plan including low-cost health, vision, and dental options, a generous holiday schedule and PTO policies, disability coverage, fully paid time off for new parents, and employer contributions to health reimbursement and retirement accounts. We are constantly working to improve our benefits each year based on the needs of our employees. We value wellness and strive to put people first and foremost.

Compensation

The compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and SEO reserves the right to modify this pay range at any time.

EEOC Policy

At SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from all communities – including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities – are strongly encouraged to apply.

THE ORGANIZATION

Established in 1963 by Michael Osheowitz, SEO (Sponsors for Educational Opportunity) is an educational non-profit founded on the belief that talent is everywhere; but opportunity is not. Our programs are designed to educate, train, mentor, and amplify the voices of our participants to give them a seat at the table – every table. We propel human potential.

SEO is an innovator in education, mentorship, and creating educational career opportunities that maximize the full potential of our participants. Each year SEO serves 7,000+ participants nationally, and the organization is widely recognized for developing best-in-class programs with exceptional results.

Not every SEO participant is on the same journey, but all are hungry for opportunity and SEO creates an ecosystem of excellence. Learn more about SEO's programs here: https://www.seo-usa.org/our-programs/.