Executive Assistant/Program Administrator

Responsibilities

The DARPA Director's Office (DIRO) Front Office Executive Assistant (EA) will provide support to the Deputy Director on a daily basis. Will work closely with the DIRO Front Office Team to ensure timely, proactive, and comprehensive administrative support to leadership. Will be expected to handle sensitive information while exercising professionalism and discretion.

The dynamic nature of this role requires that the successful candidate be a self-starter, taking the initiative whenever possible and thinking ahead of what the mission needs are--all while displaying elite multi-project tracking and execution ability along with exemplary time management skills.

The ideal candidate will apply professional demeanor across internal and external stakeholders. Responsibilities include cultivating productive working relationships across the Agency, and the application of energetic approaches and eagerness to tackle new projects and ideas.

Successful candidate will have demonstrated proactivity to identify and solve problems. Will routinely interact with executives, and display sound judgment and tact.

Work directly with the Office Deputy Director (DD) to support all aspects of daily work routine: maintaining the DD’s calendar, including scheduling meetings, appointments, and speaking engagements.

Determine priority of matters of attention for the DD, keep the DD advised of time-sensitive and priority issues, and exercise discretion in committing time and evaluating needs.

Ensure appropriate follow-up, redirect matters to staff, or handle individually.

The candidate will play a key role in the coordination of staff efforts both within and outside the office and Agency, and must assist in Front Office activities and processes including planning, prioritization, and executions as appropriate, and coordinate work with other DIRO and DARPA staff.

Requirements

• 5+ years of experience providing executive support and calendar management to C-suite, SES, or Congressional leaders
• Bachelor's degree
• Active Secret clearance
• Detail-oriented with exceptional planning and communication skills
• Experience managing special projects, executive meetings, and external groups for an executive
• Experience organizing and managing operations consisting of in-person and remote staff
• Exhibits superior confidentiality, judgement, and discretion in performing duties
• High proficiency with MS Office, project management, and productivity tools

Qualifications

• Required: 5+ years of experience providing executive support and calendar management to C-suite, SES, or Congressional leaders
• Required: Bachelor's degree
• Required: Active Secret clearance
• Required: Detail-oriented with exceptional planning and communication skills
• Required: Experience managing special projects, executive meetings, and external groups for an executive
• Required: Experience organizing and managing operations consisting of in-person and remote staff
• Required: Exhibits superior confidentiality, judgement, and discretion in performing duties
• Desired: High proficiency with MS Office, project management, and productivity tools
• Desired: Active Top Secret clearance
• Desired: Knowledge of DoD or other US Government operations and processes, and familiarity with DARPA

Benefits

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc.