Executive Assistant and Program Coordinator

Key Responsibilities

• Manage and optimize the CEO’s calendar to ensure alignment with organizational priorities and mission-critical work
• Anticipate scheduling conflicts and competing demands, proactively resolving issues to support effective use of CEO's time
• Ensure the CEO is fully prepared for meetings, site visits, community engagements, and external commitments
• Exercise strong judgment in managing incoming requests and prioritizing time and attention for highest-impact activities
• Synthesize information from across the organization to support CEO decision-making and focus
• Identify issues, risks, or gaps in advance and proactively elevate or resolve them as appropriate
• Prepare agendas, briefing materials, presentations, and follow-up documentation for internal and external meetings
• Cook up logistics for executive meetings, leadership sessions, board meetings, and community or partner engagements
• Track and ensure completion of action items and commitments across stakeholders
• Serve as a key liaison for board-related communications and logistics
• Maintain professionalism and accuracy in all external-facing interactions
• Cook up logistics for CEO engagements, including site visits and field-based meetings with partners, residents and other key stakeholders
• Draft, edit, and prepare executive communications, presentations, and materials as needed
• Support management of information flow between the CEO and internal/external stakeholders
• Aid in maintaining the CEO’s external presence, including communications and social media updates as directed
• Handle sensitive and confidential information with the highest level of discretion and integrity
• Build strong, trusted relationships across the executive leadership team
• Demonstrate commitment to the organization’s mission and values in all interactions

Qualifications

• Bachelor’s degree required (or equivalent experience supporting senior executives in complex environments)
• Minimum 5+ years of experience supporting C-suite executives, senior leadership, or government officials
• Strong organizational, time management, and prioritization skills in a dynamic environment
• Excellent written and verbal communication skills, including preparation of executive-level materials
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Proven ability to manage confidential information with discretion and professionalism
• Experience in nonprofit, affordable housing, real estate development, or government sector strongly preferred