Executive Administrator, Corporate Marketing & Sales

About the role

This position involves supporting the Executive Officer and the Corporate M&S Team. The primary responsibilities include managing the EVP, Sales & Marketing calendar and meeting schedule, coordinating travel plans, preparing expense reports, and assisting with various administrative tasks.

Responsibilities

• Manage EVP, Sales & Marketing calendar and meeting schedule.
• Cook up and process expense reports in a timely manner.
• Coordinate complex schedules with other corporate/regional stakeholders, including travel arrangements and logistics.
• Handle confidential information with professionalism and discretion.
• Aid in the compilation and/or preparation of routine reporting for EVP’s review.
• Draft and edit emails, memos, presentations, and internal communications.
• Aid in the preparation and distribution of regional, brand, and/or departmental communication.
• Liaise with the Senior Admin Assistant for effective leadership onboarding.
• Aid in the planning and coordination of meetings/conferences.
• Attend meetings and conference calls as requested.
• Arrange for scheduled visitors, including arranging hoteling space and security passes as required.
• Aid in printing and document preparation.

Requirements

• Minimum of three years of administrative or office coordination experience, preferably within the timeshare industry.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint, SharePoint).
• Excellent organizational and time management skills to manage multiple tasks, projects, and juggle priorities.
• Strong problem-solving abilities and a proactive mindset.
• Excellent interpersonal skills to engage with cross-functional teams, customers, field leaders, and senior leaders to achieve set goals.
• Ability to work flexibly and effectively with others (team player).
• Proven ability to recognize and provide the appropriate level of detail required by each stakeholder.
• Demonstrated critical thinking skills.
• Excellent verbal and written communication skills.

Qualifications

• Bachelor's degree in business administration or a related discipline, preferred.
• At least five years of post-study work experience.
• High school diploma/G.E.D. equivalent required.

Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint, SharePoint).
• Working knowledge of Power BI is advantageous.
• A professional demeanor, well-organized, innovative thinker, and strong attention to detail.
• Strong problem-solving abilities and a proactive mindset.
• Excellent interpersonal skills to engage with cross-functional teams, customers, field leaders, and senior leaders to achieve set goals.
• Ability to work flexibly and effectively with others (team player).
• Proven ability to recognize and provide the appropriate level of detail required by each stakeholder.
• Ability to follow procedures accurately and consistently.
• Demonstrated critical thinking skills.
• Excellent verbal and written communication skills.