Sales & Marketing Administrator

About the Role

We're looking for a highly organized, detail-oriented Sales & Marketing Administrator to keep our revenue operations running smoothly. In this cross functional role, you'll be the operational support for both teams – preparing sales materials, coordinating events and campaigns, and streamlining existing processes. It's an ideal role for someone who loves bringing order to fast-moving work, enjoys variety, and wants to grow within a commercial organization at a scaling health tech company.

Responsibilities

• Prepare and format sales collateral, proposals, presentations, and RFP/RFI responses.
• Support deal handoffs, contract routing, and new-client onboarding administration.
• Synthesize edits to contracts and proposals, keeping all parties informed of status and escalating key points as appropriate.
• Track pipeline activity and sales commission to ensure accuracy & timeliness and share recurring sales reports and dashboards with leadership.
• Coordinate logistics for industry conferences and events (booth materials, registrations, shipping, and follow-up lists).
• Help execute multi-channel campaigns across email, social, web, and webinars.
• Organize and maintain the marketing collateral and asset library.
• Create and manage an annual content calendar.
• Assist with website updates, content coordination, and light copy edits.
• Compile campaign and channel performance metrics into clear, actionable reports.
• Maintain shared documentation, templates, and process records.
• Serve as a connective point between Sales, Marketing, and other departments.
• Serve as a backup to Executive Assistant for Virginia office needs and management.

Qualifications

Required:

• 5+ years of experience in a sales support, marketing coordination, or administrative role.
• Strong skills in Microsoft Office.
• Exceptional organization skills and attention to detail, with the ability to juggle multiple priorities and deadlines.
• Clear, professional, written and verbal communication.
• Confident and comfortable working cross-functionally and building relationships across the organization.
• Self-starter who thrives in a fast-paced, evolving environment.

Preferred:

• Experience in healthcare, healthcare technology, or a regulated B2B industry.
• Experience in contracting.
• Exposure to event or conference coordination.
• Understanding of B2B sales cycles and pipeline management.

Location

This is a hybrid position based in our Vienna, VA office. Employees are expected to work onsite three (3) days per week. Candidates must reside within a reasonable commuting distance of our Vienna, VA location. This is not a remote position.

Why Join careviso

• Hold a meaningful role in solving real problems for patients and providers navigating healthcare costs.
• Join a collaborative, mission-driven team at a company in a high-growth phase.
• Gain broad exposure across sales and marketing with real opportunities to grow.
• Competitive compensation, health benefits, and PTO.