Executive Administrator

Job Summary

The College of Business is seeking an Executive Administrator to the Dean. This is a full-time (1.00 FTE), 12-month, professional faculty position.

Key Responsibilities

• Provide strategic leadership and operational partnership to the Dean and College Leadership Team in advancing College priorities, initiatives, and goals.
• Oversee the operations of the Dean’s Office, including administrative systems, workflows, staffing coordination, and process improvements.
• Manage executive priorities, communications, commitments, meetings, and decision-making processes on behalf of the Dean.
• Serve as a key liaison and representative for the Dean’s Office, fostering collaboration across College units, university partners, and external stakeholders.
• Provide analysis, recommendations, and policy guidance to support executive decision-making, resource planning, and organizational effectiveness.
• Lead the development and continuous improvement of administrative processes, systems, and practices that strengthen efficiency, accountability, and institutional continuity.
• Supervise and develop Dean’s Office staff while fostering a collaborative, professional, and service-oriented work environment.

Qualifications

• Bachelor’s degree and at least five years of progressively responsible experience supporting, managing, and/or leading complex operations, projects, systems, or initiatives in an organizational or higher education setting; or an equivalent combination of education and experience.
• Demonstrated experience working directly with senior executives and translating leadership priorities into coordinated action, communication, delegation, and follow-through.
• Experience leading or supervising people, projects, administrative operations, or organizational initiatives, with the ability to manage workflow, assign work, provide guidance, and support staff development.
• Demonstrated experience designing, maintaining, and improving administrative systems, processes, workflows, documentation, and continuity practices.
• Demonstrated experience exercising independent judgment, decision-making, and initiative in complex, high-stakes, confidential, or sensitive situations.
• Demonstrated ability to manage competing priorities, executive communications, commitments, deadlines, and information flow in a complex organization.
• Excellent oral and written communication skills, including the ability to create presentations, reports, briefing materials, correspondence, and executive-level communications.
• Prominent ability to collaborate across multiple stakeholders, functions, and organizational levels; build consensus; and foster alignment around organizational priorities.
• Demonstrated ability to anticipate needs, identify emerging issues, solve problems, and maintain effectiveness in a fast-paced environment.
• Experience handling highly confidential and sensitive information with professionalism and discretion.
• Proficiency with productivity, communication, scheduling, information-management, and administrative systems.
• Demonstrated commitment to educational equity and to advancing the participation of diverse groups and supporting diverse perspectives.

Preferred Qualifications

• Experience supporting a Dean, President, Provost, Vice President, CEO, Executive Director, or similarly senior leader.
• Experience leading or coordinating executive office operations in a complex organization.
• Experience developing systems, workflows, and processes that improve organizational effectiveness, continuity, information management, and accountability.
• Completion of leadership and/or management training or equivalent professional experience demonstrating leadership, strategic thinking, and organizational effectiveness.
• Knowledge of higher education administration and governance frameworks, including policies, compliance requirements, and administrative practices that guide decision-making.
• Experience supporting budget planning, resource allocation, data analysis, or evidence-based decision-making.
• Experience supporting donor, alumni, board, industry, or external stakeholder engagement.
• Demonstrated excellence in organization, decision-making, problem-solving, communication, and professional relationship management.