Executive Administrator

Department: JEM Associates West • Reports To: President • Location: Las Vegas, NV • FLSA: Exempt

About the role

The Executive Administrator will provide high-level administrative support to the President and other C-Suite executives, ensuring their ability to reach the highest level of executive execution. This role supports the productivity of the team.

Responsibilities

• Actively own and manage calendars and e-mail inboxes.
• Collaborate with leadership to define and implement strategic vision and objectives.
• Act as a liaison between the executive team and department leaders to ensure alignment on priorities and strategies.
• Manage the corporate office daily operations, including agenda-setting, meeting preparation, and follow-up on key action items.
• Arrange travel and accommodations.
• Schedule and attend meetings with, or on behalf of, executives, taking notes and recording minutes.
• Handle other special projects as assigned.

Requirements

• Previous experience providing executive support and managing projects for executive leaders in the restaurant, hospitality, or construction industry.
• Outstanding critical thinking skills.
• Resourceful with an ability to work independently.
• Ability to maintain discretion and confidentiality.
• Excellent verbal and written communication skills.
• Extensive knowledge of office administration.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Preferred Qualifications

• Bachelor’s degree in business administration or related field.
• At least four years of related experience.

Work Environment

• Professional office environment.
• Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fluorescent lighting.
• Moderate noise levels.

Physical Demands

• Ability to make repetitive substantial movements (motions) of the wrists, hands, and/or fingers.
• Able to remain in a stationary position 50 percent of the time.
• Ability to lift up to 15 pounds.
• Ability to hear, read, and speak in order to communicate with employees, customers, vendors, etc.