Executive Administrator

About the role

The Executive Administrator plays a key role in creating a positive experience for employees, visitors, customers, and company leadership. This position serves as the first point of contact for the Lincoln office while providing administrative support to executives, assisting with employee engagement initiatives, and helping ensure the office runs smoothly day-to-day. This role is ideal for someone who enjoys helping others, building relationships, staying organized, and creating a welcoming environment. The successful candidate demonstrates exceptional customer service, professionalism, attention to detail, and a positive "can-do" attitude. They are proactive, resourceful, and take pride in making both employees and visitors feel valued and supported.

Responsibilities

• Provide administrative support to company executives and leadership team members.
• Aid in calendar management, meeting coordination, and scheduling.
• Prepare correspondence, presentations, reports, and other documents as needed.
• Cook meeting logistics, materials, and conference room reservations.
• Aid with special projects and administrative tasks assigned.
• Assist executives in staying organized and informed regarding priorities and commitments.
• Serve as the primary point of contact for visitors at the Lincoln office.
• Greet guests, customers, vendors, and applicants in a professional and welcoming manner.
• Answer and direct incoming phone calls for all company locations.
• Respond to general inquiries and connect callers with appropriate team members.
• Maintain a professional, organized, and inviting reception area.
• Coordinate ordering and inventory of office supplies, snacks, beverages, and breakroom essentials.
• Maintain office inventory levels and replenish supplies as needed.
• Aid in maintaining clean, organized, and welcoming common areas.
• Cook coordinate deliveries and distribute incoming mail and packages.
• Partner with Human Resources to support employee engagement initiatives.
• Aid in planning and coordinating employee appreciation activities, celebrations, volunteer opportunities, and company events.
• Help execute employee recognition programs and culture-building activities.
• Serve as a positive ambassador of the company's culture and values.

Qualifications

• High school diploma or equivalent.
• Minimum of 2-3 years of administrative, customer service, hospitality, office coordination, or related experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office applications.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred

• Associate's degree or higher.
• Experience supporting executives or senior leaders.
• Experience planning events or employee engagement activities.
• Experience working in a front-office or customer-facing role.

Key Competencies

• Service-oriented and genuinely enjoys helping others.
• Known for creating positive experiences and building strong relationships.
• Organized, dependable, and detail-oriented.
• Proactive and willing to take initiative.
• Adaptable and comfortable wearing multiple hats.
• Professional yet approachable.
• Positive, optimistic, and solutions-focused.
• A strong team player who contributes to a welcoming and engaging workplace culture.

Physical Requirements

• Ability to sit, stand, and move throughout the office during the workday.
• Ability to occasionally lift and carry office supplies and event materials up to 25 pounds.

Benefits & Perks

• Flexible Time Off (FTO)
• Medical, Dental, and Vision Insurance
• Flexible Spending Account (FSA)
• Lifestyle Spending Account (LSA)
• 401(k) with Company Match
• Company-Paid Life Insurance
• Company-Paid Long-Term Disability Insurance
• Partially Paid Maternity Leave
• Employee Assistance Program (EAP)
• On-Site Fitness Center (Lincoln Office)
• Professional Development Opportunities
• Company-Sponsored Events and Team Building Activities
• Community Involvement and Volunteer Opportunities
• Business Casual Work Environment