Executive Administrative Specialist, Commercial

What You’ll Do

• Support bid defenses planning and logistics
• Track BDM travel
• Affiliate with coordination with clients and provide administrative support for client meetings occurring at RiverCenter
• Assist with sales onboarding
• Manage the organization of onboarding new team members into the department, including identifying training needs for each individual and tracking completion
• Support BD sales leadership in developing and maintaining content and training for the sales team
• Support BD sales leadership in maintaining and developing new hire onboarding materials
• Manage BD sales leadership meeting calendars, including prioritizing and scheduling meetings with internal and external stakeholders
• Lead organization of department-wide meetings, including quarterly BD sales meetings, weekly BD management meetings, and all other commercial-wide meetings in collaboration with BD Sales and Operations leadership, including capturing and distributing key meeting deliverables
• Affiliate with meeting exhibit planning
• Lead department-wide organization and tracking and overall SharePoint organization
• Oversee compliance with expense management processes for the sales organization, including reviewing and approving all incurred expenses within prescribed timelines
• Coordinate with Global Travel department and prepare travel arrangements for members of the Commercial team
• Track commercial spend broadly against budget across key categories

What You’ll Bring

• 5 years administrative experience supporting sales teams
• Able to effectively interact with clients, vendors, and employees
• Advanced MS Office skills
• High School Diploma

About the Role

CTI is committed to career progression, offering 25% annual promotion rates and a structured mentoring program. We also prioritize education and training, providing tuition reimbursement, partnering with educational institutions, and having a dedicated training department. Our company values its employees, ensuring no layoffs and offering flexible schedules and cash bonuses annually. Our culture emphasizes global engagement and local impact, supported by a philanthropic program.

Benefits

CTI offers a range of benefits including career advancement opportunities, education and training support, a supportive work environment, and a commitment to community involvement through our "CTI Cares" program.

Pay

The pay details are not specified in the job posting.

Schedule

The schedule details are not specified in the job posting.