Executive Administrative Assistant- Enrollment Services

Located in Georgetown, Texas, Southwestern University is an independent, four-year undergraduate institution offering a top-ranked integrated arts and sciences curriculum that incorporates the humanities, fine arts, social sciences, and natural sciences. We are committed to fostering an environment where every individual feels respected, valued, and empowered, believing that a thriving community is built on the strength of varying perspectives and experiences.

About the role

This role provides support to the Enrollment Services Division's management team in meeting divisional and institutional enrollment goals and objectives, reporting to the Vice President for Enrollment Management.

Responsibilities

• Provide daily administrative support to the Vice President, including receiving and recording all written and oral communications, and maintaining the daily activity schedule and calendar.
• Provide overall project management support and office budget administration.
• Attend and maintain filing for EAC committee and Board of Trustee meetings.
• Provide essential Admission and Financial Aid correspondence, including running reports to obtain information.
• Daily processing of scholarship information, including electronic release of merit letters.
• Daily processing of financial aid information, including electronic release of award letters.
• Weekly processing of admission letters, including letters from the VP of Enrollment, President, and members of the Board of Trustees.
• Produce official letters of admission upon demand for the Vice President of Admission and Director of Transfer Recruitment.
• Provide administrative support and activity coordination for the Enrollment Services management team, including the VP of Admission, Dean of Financial Aid, Director of Enrollment Services, Director of Admission, and Director of Transfer Recruitment.
• Coordinate and attend bi-monthly Director meetings and maintain agenda and minutes.
• Track budget expenditures and process purchase orders, requisitions, etc.
• Support completion of scheduled projects and events of the management team.
• Coordinate, attend, and complete minutes for monthly divisional meetings.
• Reserve rooms, vehicles, etc. for various meetings, information sessions, and events.
• Provide assistance and backup for Visitor Relations Assistants and Information Assistant.
• Provide assistance and backup management of Student Ambassadors and their projects.
• Other duties as assigned.

Requirements

• High school diploma or equivalent.
• Minimum of 10 years of experience in office/clerical management positions.
• Excellent oral, written, and interpersonal communication skills.
• Ability to work both independently and as a member of a team.
• Proficiency in standard office software such as Microsoft Word, Excel, and Gmail.
• Commitment to providing outstanding customer service, including outstanding telephone etiquette and listening skills.
• Flexibility regarding changing priorities.
• Ability to apply tact, diplomacy, sensitivity, and confidentiality to all situations.
• Ability to work in a fast-paced, high-pressure environment.
• Ability to attend work consistently and maintain a regular work schedule during normal business hours.
• Knowledge, understanding, and acceptance of cultural differences and the diversity within the campus and community.

Preferred Qualifications

• Two years of college, bachelor's degree, or equivalent work experience.
• Five to seven years of experience in support of executive management at a college/university.
• Advanced knowledge of computer applications and software such as Slate, Ellucian, etc.

Pay

Starting annual salary: $48,298. The final offer for the successful candidate will be commensurate with experience.