Executive Assistant (Enrollment Management)
About the role
Reporting to the Vice President for Enrollment Management, the Executive Assistant provides high-level administrative support to the Vice President and helps manage the day-to-day operations of the Enrollment Management office. Support includes daily and long-range management of the Vice President's schedule; coordination of travel arrangements; preparation of materials for meetings and events; tracking and ordering supplies; and organizing and maintaining files and records. The Executive Assistant is also responsible for screening calls, welcoming visitors, and providing excellent customer service to all guests and stakeholders of the office. Works as part of a team supporting the Enrollment Management division. This administrative role will provide coordinated executive, operational, and administrative support across the Enrollment Management division. Cross-train team members to provide backup coverage and ensure continuity during peak periods and staff absences. Performs other duties as assigned.
Responsibilities
- Daily and long-range management of the Vice President's schedule
- Coordination of travel arrangements
- Preparation of materials for meetings and events
- Tracking and ordering supplies
- Organizing and maintaining files and records
- Screening calls
- Welcoming visitors
- Providing excellent customer service to guests and stakeholders
- Working as part of a team supporting the Enrollment Management division
- Providing coordinated executive, operational, and administrative support across the division
- Cross-training team members to provide backup coverage and ensure continuity during peak periods and staff absences
- Performing other duties as assigned
Requirements
- Bachelor's degree
- At least four (4) years of directly related experience, specifically executive administration or prior related experience in a higher education environment
- Prior experience working with diverse populations
- An equivalent combination of education and experience may be considered
- Successful completion of background checks: criminal history review, child abuse clearance, FBI fingerprinting, cash handling and personally identifiable information check
- Pre-employment drug screen and physical required
Skills
- Strong computer skills
- Flexibility
- Excellent interpersonal skills
- Ability to interact with a diverse group of individuals, internal and external to the University
- Sensitivity to confidential matters
- Exercise considerable tact, integrity, and discretion in handling sensitive information
- Task, detail, schedule, and priority oriented
- Critical writing ability
- Excellent organization skills
- Ability to maintain confidentiality of meetings, conversations, documents, personnel materials, and other sensitive matters
- Ability to interact knowledgably and effectively with other university personnel
- Excellent human relations, organization, and administrative skills
- Excellent verbal and written communication skills