Administrative Assistant, Enrollment

The Enrollment Division at the University of Denver, which consists of Undergraduate Admission and Financial Aid, seeks to attract and enroll students who will become leaders, scholars, artists, entrepreneurs, and public servants uniquely qualified to live in and shape a global society. The Undergraduate Admission team recognizes education as a means of individual and societal transformation - our vision is to inspire, guide, and support prospective and current students as leaders and scholars who will positively impact their communities. In our daily work, the enrollment team is guided by these values: intentional and informed decisions; integrity and inclusion; collaboration; fiscal responsibility; spirit; clear and thoughtful communication; and exceptional quality service. The Financial Aid Office is dedicated to serving and educating students, families, colleagues, and the community through the financial aid process from pre-enrollment to program completion. We value empathy and integrity, knowledgeable and professional staff, advocacy and access, clear and consistent communication, and compliance. We have primary responsibility for the undergraduate financial aid process, and we also serve the graduate student population. Position Summary The Administrative Assistant reports to the vice chancellor for enrollment. This position is responsible for overseeing, administering, and managing the day-to-day administrative and business operations of the Enrollment Division. Essential Functions Executive and Departmental Support Assist the vice chancellor with calendar management, and assistance with scheduling larger group meetings.Help schedule events by reserving spaces, preparing materials, coordinating other executive schedules, and ordering catering and AV.Provide new employee onboarding support, as neededExpense and Timecard ApprovalManage expense reports for the vice chancellorApprove monthly timecards for vice chancellor’s direct reportsRecurring Transaction and Supply AdministratorOversee recurring transactions for water delivery and shredding services, ensure the division is billed correctly; coordinate these services.Order suppliesOrder business cards and name tags as needed Transaction Processing Coordinate with Enrollment Budget office to process various partner reimbursements for case study travel or sponsored eventsCoordinate with Enrollment Budget office to create invoices and process checks received for annual counselor eventsRequest student application fee refunds from Common App when neededSubmit vendor invoices to Enrollment Budget office for payment Vendor and Partnership Contract Tracking Request new vendor set-ups from the Enrollment Budget office when needed for new vendor relationshipsSubmit and manage vendor and partnership contracts to the Enrollment Budget teamMaintain Contract Tracker and PO Master and Aging spreadsheets to maintain complete records Office Management Manages office functions and act as key liaison with Facilities Management; ensure offices are complete with supplies and in working order; liaise with each department to maintain effective and efficient operationsTechnology and Hardware AssistancePurchase computer peripherals as neededFollow and complete acquisition and recycle computer processes with the Enrollment Budget Office Human Resources Transaction Support Coordinate the administration of employee hire/termination with the Enrollment Budget teamUpdate the division’s organizational charts, as neededProvide administrative support to the vice chancellor for search committees Problem Solving and Reporting Identify, recognize, and resolve problems that have established precedentsCompile, organize, and analyze financial information and other dataRecognize, define, and resolve unique problems using operating procedures and established precedents.Other duties, as assigned Knowledge, Skills, And Abilities The ideal candidate will possess: An ability to communicate effectively with excellent written, verbal and speaking skills to connect with all audiences.Experience with Microsoft Office applications including Outlook, Teams, OneNote, Word and ExcelWillingness to learn new systems and applications, as requiredMathematical skillset; deductive reasoning and data analysisKeen attention to detailStrong analytical and problem-solving abilitiesEmpathy and understanding: the ability to put yourself in your customers’ shoes and actively listen to their needsPatience and professionalism: the ability to maintain a calm and positive demeanorAbility to work with university community members and respond to their needsAbility to review, examine, and prepare documents or reportsIdentify, recognize, and resolve problems that have established precedentsReview information for completeness and accuracy using existing guidelinesExceptionally self-motivated and directed Required Qualifications High school diplomaOne to two (1-2) years of relevant experienceEquivalent combination of education and experience is acceptable Preferred Qualifications Higher education work experience Working Environment Standard office environment. Unexpected interruptions occur often and stress level is moderate to high. Noise level is quiet to moderate. Physical Activities Ability to work in front of a computer for extended periods of time. Occasionally required to move about the office/campus. Work Schedule Monday - Friday, 8:00 a.m. - 4:30 p.m. Application Deadline For consideration, please submit your application materials by 4:00 p.m. (MST) November 6, 2026. Special Instructions Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted. Salary Grade Number The salary grade for the position is 7. Hourly Range The hourly range for the position is $24.00 - $26.00. The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status. Benefits The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver. Please Include The Following Documents With Your Application Resume Cover Letter The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement. All offers of employment are based upon satisfactory completion of a criminal history and National Sex Offender Registry background check.