Executive Administrative Assistant

About the Role

The Executive Assistant provides high-level administrative support to the CEO and CFO in a fast-paced healthcare environment. This role requires strong organizational skills, discretion, and the ability to manage competing priorities while supporting executive operations and global communication.

Responsibilities

• Manage complex executive calendars, meetings, and priorities across time zones
• Coordinate domestic and international travel, including detailed itineraries
• Prepare and reconcile expense reports in compliance with company policies
• Support employee onboarding and assist with open enrollment and HR coordination
• Draft, proofread, and manage confidential documents and oversee document execution
• Serve as a liaison between executives, internal teams, and international clients
• Organize meeting logistics, materials, and follow-up actions

Qualifications

• 5+ years supporting senior executives (CEO, CFO, or equivalent)
• Experience in healthcare or regulated industries preferred
• Strong proficiency in Microsoft Office and collaboration tools

Skills

• Exceptional organization and time management
• Strong communication and attention to detail
• High level of professionalism and confidentiality
• Ability to multitask and work across global teams