Executive Administrative Assistant
Job Details
This is not a traditional admin role. We're looking for someone who thrives in an Executive Assistant or Administrative Assistant capacity—someone highly organized, proactive, and detail-oriented. If you’ve supported executives, managed calendars, coordinated projects, or kept a fast-moving team organized, this is an opportunity to expand your skillset and build a long-term career path.
What You’ll Do
- Manage calendars, scheduling, and meeting coordination for leadership
- Prepare agendas, take notes, and track follow-ups/action items
- Cook up coordination, expenses, and day-to-day logistics
- Serve as a key point of contact for internal and external communication
- Keep things moving—anticipate needs, solve problems, and stay one step ahead
- Office & Operations Support
- Help maintain organized systems, files, and documentation
- Aid with vendor coordination, invoices, and general office operations
- Support process improvements to increase efficiency across the team
- Aid with onboarding, employee coordination, and HR processes
- Support accounts payable (AP): invoices, tracking, vendor follow-ups
- Learn internal systems, compliance processes, and reporting
What We’re Looking For
- Experience as an Executive Assistant, Administrative Assistant, or similar
- Hightly organized with strong attention to detail
- Ability to manage multiple priorities and stay calm under pressure
- Proactive mindset—you don’t wait to be told what to do
- Strong communication skills (written and verbal)
- Comfortable with Microsoft Office, Google Workspace, and learning new systems
What Makes You a Strong Fit
- You enjoy being the person who keeps everything running smoothly
- You’re naturally dependable and take pride in your work
- You like being in a fast-paced environment where no two days look the same
What You’ll Gain
- Direct exposure to leadership and business operations
- A clear path to grow beyond a traditional admin role
- A collaborative, supportive environment where your impact is visible
Why Join Us?
Meaningful Work
Become part of an organization where your day-to-day contributions support a larger mission and purpose
Growth Opportunity
Start in an Executive/Administrative Assistant capacity and gain exposure to HR and accounting functions (AP)—with training provided
Direct Access to Leadership
Work closely with executives and play a key role in keeping operations running efficiently
Hands-On Experience Across Functions
Get involved in operations, HR coordination, and financial processes—expanding your skill set beyond admin work
Collaborative Team Environment
Join a supportive, team-oriented culture that values communication, reliability, and initiative
About the Company
We are a mission-driven organization focused on strengthening communities through strategic partnerships, program support, and operational excellence. Our team works closely with local stakeholders, organizations, and leaders to drive meaningful, long-term impact. We are committed to fostering an environment where individuals feel valued, supported, and empowered to contribute. Our culture emphasizes collaboration, accountability, and continuous improvement, and we take pride in the work we do to support both our internal team and the communities we serve.
Company Culture
Our culture emphasizes collaboration, accountability, and continuous improvement, and we take pride in the work we do to support both our internal team and the communities we serve.
Working Conditions
This is a fully onsite position, working 36 hours/week, Tuesday-Friday!
Salary
$22 - $25 per hour
Benefits
N/A
Qualifications
N/A
Skills
N/A
Benefits
N/A
Pay
$22 - $25 per hour
Schedule
Fulltime, 36 hours/week, Tuesday-Friday
Company
We are a mission-driven organization focused on strengthening communities through strategic partnerships, program support, and operational excellence. Our team works closely with local stakeholders, organizations, and leaders to drive meaningful, long-term impact. We are committed to fostering an environment where individuals feel valued, supported, and empowered to contribute. Our culture emphasizes collaboration, accountability, and continuous improvement, and we take pride in the work we do to support both our internal team and the communities we serve.