Executive Administrative Assistant

Responsibilities

• Providing administration support for the Group including helping with presentations, coordinating signing/approvals, helping with data manipulations.
• Taking and drafting minutes of meetings, creating presentations, documents, files, spreadsheets, and databases, and coordinating and scheduling team meetings and providing follow-up.
• Documenting processes and procedures and analyzing data as requested.
• Assisting with completing Executives health and other insurance forms/travel reimbursements/other similar personal requirements.
• Monitoring and maintaining calendars and email communications to make sure all appointments and meetings are up to date.
• Handling all travel-related items related to the business schedules for the Group – such as booking flights, cars and hotels domestic and international.
• Preparing meetings for senior executives (e.g. documents, video conferencing, and other logistics).
• Protecting information that is highly confidential, strategic and critical in nature.
• Supporting special ad-hoc projects and initiatives as needed.

Requirements

• BA/BS required
• 5 plus years’ experience in providing administrative support is required.
• Previous experience in financial industry strongly preferred.
• Strong computer skills required including experience with Microsoft Outlook, Microsoft Office – Excel, Word and PowerPoint.
• Must be very well-organized, detail-oriented, and ability to prioritize and multi-task with great follow-up skills.
• Excellent organization and prioritization skills, and able to work well under pressure.
• Flexibility with time, able to arrive early or stay late and be responsive after hours and on weekends as needed.
• Proficiency with computer skills, including Microsoft Office Suite, Concur or expense related platforms, and Egencia or other travel management solutions.