Executive Administrative Assistant

Key Responsibilities

• Manage executive calendars, appointments, and travel arrangements.
• Cook up meetings, prepare agendas, and record meeting minutes.
• Screen phone calls, emails, and correspondence.
• Prepare reports, presentations, and business documents.
• Handle confidential information with discretion.

Administrative Support

• Maintain electronic and physical filing systems.
• Draft letters, reports, and executive correspondence.
• Cook up office communications and administrative activities.
• Organize meetings, conferences, and company events.
• Order office supplies and maintain administrative records.

Project Coordination

• Monitor project deadlines and executive priorities.
• Track action items and follow up on assignments.
• Aid with departmental projects and special initiatives.
• Prepare progress reports and maintain project documentation.

Office Operations Support

• Support daily office operations and workflow.
• Maintain accurate records and databases.
• Cook up with internal departments to ensure efficient communication.
• Recommend process improvements to increase efficiency.

Qualifications

• High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• Minimum of 3 years of administrative or executive support experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and prioritize multiple tasks.
• High level of professionalism and confidentiality.

PREFERRED EXPERIENCE

• Serving executive leadership.
• Familiarity with CRM or project management software.
• Strong problem-solving and decision-making skills.
• Previous experience in a remote work environment.

Compensation

Hourly Pay: $28.00 – $50.00 per hour, based on experience and qualifications.