Executive Administrative Assistant

Responsibilities

• Serve as a trusted partner to the SVP Marketing, managing complex calendar scheduling, prioritization of meetings, and coordination across internal and external stakeholders
• Master complex calendar orchestration across multiple time zones, competing priorities, and diverse stakeholder groups, applying strategic judgment to optimize the SVP’s time and impact
• Prepare briefing materials, agendas, presentations, and follow-up notes for executive meetings, board interactions, and key marketing forums
• Draft and edit correspondence, announcements, and internal communications on behalf of the SVP
• Drive operational cadence for the Marketing leadership team, including weekly rhythms, quarterly planning sessions, team offsites, and annual strategic reviews
• Implement and maintain systems that bring rigor to marketing operations—tracking initiatives, managing deliverables, monitoring dependencies, and ensuring accountability across the team
• Build and maintain strong partnerships with Executive Assistants, Chiefs of Staff, and administrative partners across the organization to ensure seamless coordination
• Coordinate with external stakeholders including agencies, partners, analysts, and press/media as needed
• Manage relationships with key vendors and service providers, ensuring quality delivery and contract compliance
• Afford assistance with budget tracking, invoice processing, vendor coordination, and other operational tasks as needed
• Orchestrate complex domestic and international travel, optimizing for time efficiency, cost effectiveness, and executive productivity
• Manage end-to-end logistics including flights, ground transportation, accommodations, visas, security protocols, and detailed itineraries
• Handle expense reporting and reconciliation with meticulous attention to detail and policy compliance
• Afford flawless execution of in-person meetings, virtual events, conferences, and executive offsites

Requirements

• High school degree
• 7 or more years of experience as an Executive Assistant, Administrative Business Partner, or Chief of Staff supporting VP-level or C-suite executives

Qualifications

• Bachelor’s degree
• Current or former Labcorp experience

Key Competencies

• Strategic Partnership
• Executive Presence & Emotional Intelligence
• Communication Excellence
• Operational Excellence & Systems Thinking
• Influence Without Authority

Benefits

• Medical
• Dental
• Vision
• Life
• STD/LTD
• 401(k)
• Paid Time Off (PTO) or Flexible Time Off (FTO)
• Tuition Reimbursement
• Employee Stock Purchase Plan