Executive Administrative Assistant

About the role

This is a high-visibility Executive Assistant position supporting a Vice President who leads a profitable and growing global business unit comprised of four product lines and fifteen manufacturing sites worldwide. This role serves as a trusted partner to the Vice President, playing a critical part in optimizing priorities, enhancing operational efficiency, and supporting the overall business cadence. The position provides significant exposure to senior leadership and cross-functional global teams.

Responsibilities

• Strategically manage a complex, multi-time-zone calendar, effectively balancing and aligning competing priorities
• Carefully coordinate detailed domestic and international travel arrangements, including comprehensive itineraries and expense reporting
• Plan and execute leadership meetings, events, and offsite sessions to ensure seamless delivery and alignment
• Act as a central point of coordination across global stakeholders, Executive Assistants, and business teams to drive communication and continuity

Qualifications

• Significant work experience and in-depth knowledge obtained through specialized training and relevant experience
• Proven ability to manage highly dynamic calendars with competing priorities and stakeholders
• Strong experience coordinating complex domestic travel; international travel experience preferred
• Event planning and execution experience (small and large scale)
• Demonstrated ability to operate independently, exercise sound judgment, and anticipate needs with minimal direction
• Excellent organizational and time management skills with strong attention to detail
• Clear, concise, and professional written and verbal communication skills