Executive Administrative Assistant

Responsibilities

• Provide strategic support for up to 2 leaders with demanding schedules and high impact and globally visible interactions; includes high touch calendar management with dynamic monitoring and strategic planning, meeting coordination, travel support, and liaising with senior internal and external guests.
• Serve as a central point of contact for team operational needs; can include supporting process development, hardware and supply management, distributing team comms, partnering with facilities and onsite teams to maintain functional workspaces, and supporting space management with seating assignments and audits.
• Exhibits a high degree of flexibility, strategic thinking, and strong problem-solving skills to effectively navigate support needs.
• Support peer admin consultants.
• Plan, execute, and support team off-sites and events.
• Build strong working relationships with leaders and their teams.
• Collaborate with globally distributed admin and functional teams.
• Be onsite at our office at least 3 days per week and up to 5 days per week depending on business needs.

Requirements

• Minimum of 5+ years of executive administrative assistant experience supporting VP-level or above, technology industry preferred.
• Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
• Experience planning, managing, and executing large events.
• Outstanding written and verbal communication skills.
• Demonstrated discretion and sound judgment when handling confidential and sensitive information.
• Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice.
• Proficiency in Apple products including Calendar and Numbers.
• AA or BS degree preferred.

Skills

• Must have sound judgement - this person is making decisions on behalf of their aligned executive, every single day.
• Ability to collaborate cross-functionally across a globally distributed group in order to meet the needs of