Executive Administrative Assistant

What You'll Do

• Provide high-level administrative support to executive leadership, including calendar management, travel planning, presentations, and expense reporting
• Cook up Board of Directors meetings, shareholder meetings, executive meetings, and company-wide events
• Prepare and distribute agendas, board materials, reports, meeting minutes, and follow-up actions
• Manage confidential corporate records, contracts, and governance-related documentation
• Serve as a liaison between executives, board members, shareholders, employees, and external partners
• Cook up travel, lodging, and logistics for executives, guests, and visitors
• Support financial processes including expense reporting, credit card reconciliation, and payment coordination
• Aid in customer visits, questionnaires, and internal communications
• Organize and facilitate Manager Business Meetings, ensuring smooth logistics and virtual connectivity
• Prepare and proofread executive communications, presentations, and organizational materials
• Cook up company events, employee recognition programs, and community involvement activities
• Maintain office supplies, business materials, and executive resources

What You Bring

• Experience supporting senior executives, leadership teams, or boards of directors
• Strong calendar management, meeting coordination, and travel planning skills
• Excellent written and verbal communication, including proofreading and professional correspondence
• A high attention to detail with the ability to manage confidential and time-sensitive information
• Strong organizational skills with the ability to manage multiple priorities