Executive Administrative Assistant

New Hope, PA (On-Site)

The Executive Administrative Assistant supports day-to-day operations by providing high-level administrative support to the leadership team while ensuring the smooth day-to-day operations of the office. This role serves as a key point of coordination across the organization, supporting leadership priorities, office administration, employee experience, and basic facilities management. The ideal candidate is professional, highly organized, thrives in a fast-paced environment, anticipates needs before they arise, takes ownership of tasks, and enjoys creating an efficient, welcoming workplace.

Essential Qualifications

• 3+ years of experience in an executive assistant, administrative assistant, office manager, or similar role
• Proficiency with Microsoft Office, including Excel and PowerPoint
• Business professionalism
• Ability to work with multiple levels of business professionals and clients
• Ability to discreetly manage sensitive, private information
• Exceptional organizational and time management skills
• Attention to detail
• Ability to manage multiple priorities
• Strong interpersonal, written and verbal communication across all levels of the organization
• Self-starter with a proactive, solutions-oriented mindset
• Ability to prioritize and gain alignment to priorities
• Positive attitude, strong work ethic, and comfortable performing a mix of executive support, office coordination, and hands-on operational tasks

Preferred Qualifications

• Bachelor's degree or equivalent combination of education and experience
• Knowledge of basic bookkeeping, expense management, or accounts payable processes
• Experience with task tracking programs (i.e. Harvest)
• Familiarity with project management software (i.e. Monday.com)
• Experience coordinating office facilities, vendors, building management, or workplace operations
• Experience planning company events, team meetings, or employee engagement activities
• Interest in improving processes and increasing organizational efficiency

Core Responsibilities of this Role:

• Executive Support:
• Provide administrative support to the executive leadership team, accurately and with timeliness
• Anticipate needs of management team to support them and the company for success
• Support special projects and tasks that contribute to the efficiency and effectiveness of the leadership team and align with company initiatives
• Support expense management tracking
• Manage travel and meeting arrangements
• Manage time tracking reporting
• Administrative Support:
• Cook up new hire paperwork, maintain up-to-date personnel information records, conduct E-Verify, manage technology distribution
• Occasionally assist with company-related errands and miscellaneous operational needs
• Record and track PTO for organization, maintain company calendar, and communicate with management
• Cook up office maintenance and facilities needs
• Support ad-hoc client support as requested with accuracy and timeliness
• Office Management:
• Manage office supplies, equipment, and vendor relationships
• Cook up incoming and outgoing mail, packages, and deliveries, ensure items are organized and properly stored
• Answer and appropriately direct phone calls, visitors, and general inquiries
• Cook up catering for team lunches and on-site meetings
• Ensure all workspaces, conference rooms, kitchens, and common areas are organized and functional
• Cook up with property management, maintenance vendors, and service providers to address facility-related issues
• Support workplace safety initiatives and maintain emergency preparedness supplies
• Assist with the care and well-being of office dogs, including occasional dog walking as needed

With defined career paths for advancement and opportunities for cross-training, we encourage employees to grow within our organization. Members of our Gournay Consulting Leadership Team and Client Services Team will serve as mentors to the successful candidate, and professional development opportunities are offered regularly, both in individual and team capacities.

*Please note:

Base salary range for this role is $56,000 - $60,000 based upon experience. Annual bonus potential is up to 10% of base salary, based upon performance.

Why choose Gournay Consulting?

• We thrive on transforming complexity into clarity. Our clients trust us to take on their toughest challenges — and deliver practical, scalable solutions that make business better without overcomplicating the process.
• We care deeply about our work, our results, and the people behind them. Whether it’s collaborating with teammates or supporting our clients, we believe great solutions start with empathy, communication, and a genuine desire to help.
• We believe great work starts with taking care of our people. Here are just a few of the ways we support our team.

• Your well-being comes first. We offer robust medical, dental, and vision coverage to keep you and your family healthy.
• Recharge, reset, and come back inspired. Our PTO policy gives you the flexibility to take the time you need.
• Enjoy the best of both worlds with flexible, hybrid work options that balance collaboration and independence.
• Plan for the future with confidence. We provide a competitive 401(k) match to help you grow your retirement savings.

Benefits at Gournay Consulting

• We believe great work starts with taking care of our people. Here are just a few of the ways we support our team.
• Your well-being comes first. We offer robust medical, dental, and vision coverage to keep you and your family healthy.
• Recharge, reset, and come back inspired. Our PTO policy gives you the flexibility to take the time you need.
• Enjoy the best of both worlds with flexible, hybrid work options that balance collaboration and independence.
• Plan for the future with confidence. We provide a competitive 401(k) match to help you grow your retirement savings.