Executive Administrative Assistant Advanced (>6 years)

Position: Executive Administrative Assistant Advanced (Contract-to-Hire)Location: Jersey City, NJ 07310-2053Schedule: 100% Onsite, 5 Days per WeekRequired Experience: 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite Executives, or senior leadership teamsTentative Pay Rate: $38.00 per hourJob DescriptionOur client is seeking a highly experienced Executive Administrative Assistant to support a lead Managing Director and three additional Managing Directors within a fast-paced Technical Delivery organization. This is a high-visibility role requiring exceptional organizational skills, executive presence, discretion, and the ability to effectively manage competing priorities across multiple senior stakeholders.The ideal candidate will have extensive experience supporting executive leadership, managing complex calendars, coordinating domestic and international travel, processing expenses, and working effectively with highly visible executives in a demanding corporate environment.Key ResponsibilitiesManage complex calendars for a lead Managing Director and three additional Managing DirectorsCoordinate meetings across multiple global time zones and proactively resolve scheduling conflictsManage domestic and international travel arrangementsProcess and reconcile executive expenses through ConcurReview and prioritize incoming meeting requests while exercising sound business judgmentHandle highly confidential and sensitive information with discretion and professionalismSupport executive meetings, presentations, communications, and follow-up activitiesPartner with senior leaders and stakeholders across multiple business unitsAnticipate executive needs and proactively solve problems in a fast-paced environmentRequired Qualifications6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teamsAdvanced Microsoft Outlook skills with extensive calendar management experienceConcur travel and expense management experienceStrong Microsoft Excel and PowerPoint skillsExperience managing complex scheduling across multiple time zonesStrong organizational, prioritization, and communication skillsProven ability to maintain confidentiality and exercise sound judgmentExperience working in fast-paced, high-pressure corporate environments Required Qualifications6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teamsAdvanced Microsoft Outlook skills with extensive calendar management experienceConcur travel and expense management experienceStrong Microsoft Excel and PowerPoint skillsExperience managing complex scheduling across multiple time zonesStrong organizational, prioritization, and communication skillsProven ability to maintain confidentiality and exercise sound judgmentExperience working in fast-paced, high-pressure corporate environmentsPreferred QualificationsFinancial Services industry experienceExperience supporting Managing Directors within large organizationsExperience within Fortune 100 or Fortune 500 companiesFamiliarity with AI tools and Large Language Model (LLM) platformsExperience utilizing enterprise AI productivity toolsWhat Will Make You Stand Out?Strong executive calendar management expertiseExperience supporting multiple senior executives simultaneouslyHigh emotional intelligence (EQ) and executive maturityAbility to navigate complex personalities and competing prioritiesStrong conflict resolution and problem-solving abilitiesExperience supporting global executives and teamsBackground within Financial Services, Banking, or large corporate environmentsAdditional InformationSupport for 1 Lead Managing Director and 3 Managing Directors100% onsite position in Jersey City, NJTwo-round interview processContract-to-hire opportunityFast-paced, executive-facing environment requiring professionalism, discretion, and adaptabilityPlease note that this is a contract position. While there is potential for extension and conversion, neither is guaranteed. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. 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