Executive Administrative Assistance - HR

About The Company Western Digital (WD) is a global leader in data storage solutions, dedicated to powering innovation and advancing technology to transform what is possible. With a rich history of pioneering achievements, WD has contributed to significant milestones such as supporting lunar missions and capturing groundbreaking images of black holes. Our commitment to problem-solving and technological excellence positions us as a trusted partner for some of the world's largest and fastest-growing organizations. From enabling smarter cities and secure infrastructures to powering data centers for major cloud providers and meeting the expanding data storage needs of the AI era, WD is shaping a smarter, more connected future. Our vision is driven by a talented team of innovators, and we believe that diverse perspectives foster the best solutions, making WD a place where every individual can thrive and contribute to building the future of data storage. About The Role We are seeking a highly organized and proactive Executive Administrative Assistance - Human Resources to support two Vice Presidents in the HR department — VP of Talent Acquisition and VP of Talent Development & Inclusion. This is a full-time, non-exempt position offering a salary range of $77,900 to $103,800, based on experience and qualifications. The successful candidate will serve as a trusted partner, managing complex calendars, coordinating meetings, handling correspondence, and supporting various strategic projects within the HR function. This role requires a high level of discretion, professionalism, and the ability to work effectively across multiple time zones and cultural contexts. The ideal candidate will be resourceful, detail-oriented, and capable of working independently while also collaborating closely with the HR team and other departments to ensure smooth operations. Supporting senior executives in a dynamic, fast-paced environment, the Executive Assistant will play a vital role in facilitating communication, optimizing schedules, and ensuring the successful execution of HR initiatives and company-wide projects. Qualifications Proven experience supporting Vice Presidents or senior executives in a large, publicly traded companyAdvanced proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint)Exceptional organizational skills with the ability to manage multiple priorities simultaneouslyStrong written and verbal communication skillsHigh level of discretion, integrity, and professionalism in handling confidential informationExcellent time management and prioritization skills under pressureAbility to work independently with minimal supervisionCollaborative mindset with the ability to work across departments and geographiesFlexibility to adjust working hours to support global executives Responsibilities Manage and optimize the calendars of two HR Vice Presidents, proactively resolving scheduling conflicts and ensuring efficient use of their timeSupport the planning and organization of internal and external meetings, including leadership forums, team offsites, and key events, managing logistics from start to finishServe as the initial point of contact for inquiries directed to the Vice Presidents, triaging and routing routine matters professionally and promptlyDraft, review, and route correspondence, approvals, and other communications, acting as a proxy when necessary to maintain clarity and consistencyHandle expense reports, Statements of Work (SOWs), and Purchase Orders (POs), and develop proficiency with internal tools such as Microsoft 365, SharePoint, and other enterprise platformsPrepare briefing documents, agendas, background materials, and logistics for meetings and business tripsCoordinate all aspects of travel arrangements, including itineraries, transportation, accommodations, and resolving any disruptionsAssist with special projects and strategic initiatives in partnership with HR leadership and broader teamsBuild and maintain professional networks within the organization to support ongoing development and collaboration Benefits Competitive salary within the specified rangeComprehensive health insurance (medical, dental, vision)Paid vacation and sick leaveLife, accident, and disability insuranceFlexible spending accounts and health savings accountsEmployee assistance programsTuition reimbursement and professional development opportunitiesEmployee stock purchase plan and participation in incentive programsRetirement savings plan (401(k)) with company contributionsAdditional voluntary benefits such as legal plans, pet insurance, critical illness coverage, and more Equal Opportunity Western Digital is committed to fostering an inclusive and diverse workplace. We are proud to be an equal opportunity employer and do not discriminate against any individual based on race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, medical condition, marital status, veteran status, or any other protected characteristic. We promote a culture of respect, belonging, and contribution, ensuring all employees can thrive and grow within our organization. We also provide accommodations for applicants with disabilities during the hiring process and are dedicated to ensuring accessibility for all candidates.