Human Resources Administrative Support

About the role

The HR Admin role provides administrative and secretarial support to the HR department. Duties include typing, filing, and scheduling, as well as time keeping, payroll assistance, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Responsibilities

• Assists with routine maintenance and auditing employee personnel files, records, and documentation to ensure accuracy and up-to-dateness.
• Answers non-routine correspondence and assembles highly confidential and sensitive information.
• Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
• Independently plans, prioritizes, and organizes diversified workload, recommends changes in office practices or procedures.
• Performs desktop publishing, conducts or assists with hiring events and new hire orientation, schedules and organizes complex activities, establishes, develops, maintains and updates filing systems, conducts daily ADP maintenance, conducts wellness checks via phone call, handles confidential and non-routine information, and acts as project manager for special projects.
• Works independently and within a team on special non-recurring and ongoing projects.
• Assists with general correspondences, memos, charts, tables, graphs, etc., proofreads copy for spelling, grammar, and layout, and makes appropriate changes.

Qualifications

• High School Diploma or Equivalent
• Two years of administrative experience
• Strong working knowledge of PC computers, Word, Excel, and PowerPoint programs
• Must pass a ten (10) year background check and pre-employment drug test
• Authorization to work in the U.S. as defined in the Immigration Act of 1986