Human Resources Administrative Support

We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections when posting has real specific content. No boilerplate. Must preserve all substantive info. We need to parse the job description. First paragraph: "The HR Admin role provides administrative and secretarial support to the HR department. In addition to typing, filing, and scheduling, the HR Admin performs duties such as timekeeping, payroll assistance, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload and to recommend changes in office practices or procedures." That's about the role. Then "Essentialdutiesandresponsibilities" (no space) then list of duties. We need to extract duties as list items. Let's list them: - Assists with routine maintenance and auditing employee personnel files, records, and documentation to ensure accuracy and up-to-date. - Assists or answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR personnel. - Conducts or assists with hiring events and new hire orientation. - Schedules and organizes complex activities such as meetings, travel, conferences, and gateway activities for all members of the gateway. - Performs desktop publishing. Assists with creating and developing visual presentations for the gateway or HR department. - Establishes, develops, maintains, and updates the filing system for the HR department. - Conducts daily ADP maintenance as required, including entering employees in the time clock and general troubleshooting to ensure time clocks are fully functional (becomes resident expert). - Performs daily audits of time clock punches and makes required corrections daily. - Performs daily audits of scheduled hours vs actual hours worked. - Updates employee attendance personnel files as required and provides local HR and Leadership with the appropriate follow-up to disciplinary action weekly. - Conducts wellness checks via phone call for employees on leave or with extended absenteeism. - Handles confidential and non-routine information and explains policies when necessary. - Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the HR department, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating brochures. - Assists with general correspondence, memos, charts, tables, graphs, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. - Other duties as assigned. Also earlier duties: timekeeping, payroll assistance, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects, answers non-routine correspondence, assembles highly confidential and sensitive information, deals with diverse group of external callers and visitors and internal contacts, independent judgment required to plan, prioritize, organize workload and recommend changes. We should combine all duties into a list under Responsibilities. Now Competency/Behavioral Requirements: list of competencies: Adaptability, Organization Time Management (with subpoints), Proactive, Communication Skills (listening, oral, written, telephone/e-mail). These are skills/competencies. Could go under Skills or Requirements. Physical Demands: sedentary role, some filing, lift files, open filing cabinets, bend or stand as necessary. Work environment: professional office environment, uses standard office equipment. Other requirements and qualifications: Education: High School Diploma or Equivalent. Experience: Two years of administrative experience. Knowledge: Strong working knowledge of PC computers, Word, Excel, and PowerPoint programs. Must pass a ten (10) year background check and pre-employment drug test. Must have authorization to work in the U.S. as defined in the Immigration Act of 1986. Must have a Valid Driver's License. Must have some Computer work experience. Also note: "Please note that this job description is not intended to cover..." etc. That's boilerplate; we should drop. Also "Employee signature below constitutes employee's understanding..." drop. Now we need sections: About the role (intro paragraph). Responsibilities (list). Requirements (maybe education/experience?). Qualifications (maybe knowledge/skills?). Skills (competencies). Benefits, Pay, Schedule: none mentioned, so we should NOT include those sections. We must not repeat job title as heading. We need to output only HTML fragment, using

for section headings,

• for lists,

  for prose. We need to decide which sections to include: About the role, Responsibilities, Requirements, Qualifications, Skills. Possibly also Physical Demands and Work Environment could be part of Requirements or Qualifications? But we have no specific heading for those; we could include under Requirements or Qualifications. However the instruction says use those headings only if posting has real specific content for it. It didn't list Physical Demands as a heading option; but we could incorporate into Requirements or Qualifications as prose. Better to follow the given headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Thus we will create sections for About the role, Responsibilities, Requirements, Qualifications, Skills. Now we need to allocate content. About the role: The introductory paragraph describing role. Responsibilities: list of duties (the big list). Should we include the earlier generic duties (timekeeping etc.)? Yes. Requirements: maybe education and experience? Also authorization to work, background check, drug test, driver's license. Those are requirements. Qualifications: maybe knowledge of PC computers, Word, Excel, PowerPoint. Also "some Computer work experience". Could be qualifications. Skills: competencies (adaptability, organization/time management, proactive, communication skills). Also maybe physical demands? But we can put physical demands under Requirements? But we have no heading for physical demands; we could include under Requirements as prose. Let's decide: - About the role: intro paragraph. - Responsibilities: UL list of duties. - Requirements: Education, Experience, Authorization, Background check, Drug test, Driver's license. Also maybe physical demands? Could add as a note. - Qualifications: Knowledge of PC computers, Word, Excel, PowerPoint; some computer work experience. - Skills: Competencies: Adaptability, Organization (time management, space management, task management), Proactive, Communication Skills (listening, oral, written, telephone/e-mail). We must not include filler like "commensurate with experience". Not present. Now ensure we preserve all substantive info. Let's extract exact sentences. Intro paragraph: "The HR Admin role provides administrative and secretarial support to the HR department. In addition to typing, filing, and scheduling, the HR Admin performs duties such as timekeeping, payroll assistance, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload and to recommend changes in office practices or procedures." We'll put that in

  . Now duties list: Let's compile each bullet as

• . We need to ensure we don't miss any. From text: "Assists with routine maintenance and auditing employee personnel files, records, and documentation to ensure accuracy and up-to-date." "Assists or answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR personnel." "Conducts or assists with hiring events and new hire orientation." "Schedules and organizes complex activities such as meetings, travel, conferences, and gateway activities for all members of the gateway." "Performs desktop publishing. Assists with creating and developing visual presentations for the gateway or HR department." "Establishes, develops, maintains, and updates the filing system for the HR department." "Conducts daily ADP maintenance as required, including entering employees in the time clock and general troubleshooting to ensure time clocks are fully functional (becomes resident expert)." "Performs daily audits of time clock punches and makes required corrections daily." "Performs daily audits of scheduled hours vs actual hours worked." "Updates employee attendance personnel files as required and provides local HR and Leadership with the appropriate follow-up to disciplinary action weekly" "Conducts wellness checks via phone call for employees on leave or with extended absenteeism." "Handles confidential and non-routine information and explains policies when necessary." "Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the HR department, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating brochures." "Assists with general correspondence, memos, charts, tables, graphs, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes." "Other duties as assigned." Also earlier duties: "timekeeping, payroll assistance, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects." Also "answers non-routine correspondence and assembles highly confidential and sensitive information." Also "Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization." Also "Independent judgment is required to plan, prioritize, and organize a diversified workload and to recommend changes in office practices or procedures." We should include those as separate list items as they are duties. Thus list items: - Timekeeping - Payroll assistance - Coordination of meetings and conferences - Obtaining supplies - Coordinating direct mailings - Working on special projects - Answers non-routine correspondence - Assembles highly confidential and sensitive information - Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization - Independent judgment is required to plan, prioritize, and organize a diversified workload and to recommend changes in office practices or procedures But note the last one is more a requirement than duty; but it's in the intro. Might be better to keep in About the role. Already we have that sentence in About the role. So we can avoid duplication. Thus we keep About the role includes that sentence. Now responsibilities list includes the specific duties from the "Essentialdutiesandresponsibilities" section plus the earlier list (timekeeping etc.) but we should avoid duplication with About the role. We already included timekeeping etc. in About the role? Actually About the role includes "timekeeping, payroll assistance, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects." So we should not repeat those as separate list items to avoid duplication. However the instruction says preserve ALL substantive information; we can keep them in About the role and not repeat. That's fine. Thus Responsibilities list will include the items from the "Essentialdutiesandresponsibilities" section (the longer list). Let's list them: - Assists with routine maintenance and auditing employee personnel files, records, and documentation to ensure accuracy and up-to-date. - Assists or answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR personnel. - Conducts or assists with hiring events and new hire orientation. - Schedules and organizes complex activities such as meetings, travel, conferences, and gateway activities for all members of the gateway. - Performs desktop publishing. Assists with creating and developing visual presentations for the gateway or HR department. - Establishes, develops, maintains, and updates the filing system for the HR department. - Conducts daily ADP maintenance as required, including entering employees in the time clock and general troubleshooting to ensure time clocks are fully functional (becomes resident expert). - Performs daily audits of time clock punches and makes required corrections daily. - Performs daily audits of scheduled hours vs actual hours worked. - Updates employee attendance personnel files as