Executive Administrative Assistance - Human Resources

About the role

We are seeking a dynamic, driven, and organized Executive Assistant (EA) to support two HR Vice Presidents — VP, Talent Acquisition and VP, Talent Development & Inclusion at WD.

Responsibilities

• Calendar Management: Ensure each Executive's time is well organized and used to best support the goals of Human Resources and the broader company. Proactively identify and resolve scheduling conflicts.
• Meeting Planning and Organization: Support the planning and organizing of internal and external meetings, team offsites, leadership forums, country visits, and other key gatherings. Manage logistics end-to-end.
• General Inquiries: Serve as the first point of contact for inquiries directed to the VPs. Triage and route routine matters to appropriate parties, ensuring timely and professional responses.
• Correspondence and Approvals: Act as a proxy for communications and approvals where applicable, ensuring nothing falls through the cracks while maintaining the Executives' voice and intent.
• Tool Management: Manage expense reports, Statements of Work (SOWs), and Purchase Orders (POs). Develop proficiency with WD's internal tools, including Microsoft 365, Copilot, SharePoint, and other enterprise platforms.
• Briefing Documents: Prepare and manage briefing documents for key internal and external meetings. Create comprehensive briefing packets for business trips, including agendas, background materials, and logistics.
• Travel Management: Manage all Executive travel needs, including planning optimum travel arrangements, coordinating itineraries, and resolving travel disruptions as they arise.
• Special Projects: Partner with the Executives and the broader HR team on special projects and strategic initiatives as needed.
• Community Building: Build and nurture the necessary networks to further your own professional development, and to support peer administrators and the broader HR team across the business.

Qualifications

• Demonstrated experience supporting one or more Vice Presidents (or equivalent) at a large, publicly traded company
• Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint
• Hightly organized, resourceful, and detail-oriented with the ability to manage multiple competing priorities simultaneously
• Ability to work independently and unsupervised with minimal direction
• Utmost integrity, discretion, and professionalism when handling sensitive and confidential information
• Excellent written and oral communication skills, with the ability to communicate clearly and concisely at all levels of the organization
• Excellent time management skills with a demonstrated ability to prioritize effectively under pressure
• Collaborative team player with the ability to work across multiple departments and geographies

Additional Information

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the "Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here.

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.