Executive Administrative Support

Compensation & Benefits

Estimated Starting Salary for Administrative Assistance Support: $110,000
Pay commensurate with experience.
Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.
Benefits are subject to change with or without notice.

Responsibilities

• Independent Judgment and Executive Level Autonomy: Capacity to operate with minimal oversight, exercise sound judgment, and act as a trusted extension of the senior executive.
• Navigate Executive Level Complexity: Skill in managing competing priorities, ambiguous guidance, incomplete information, and high stakes decisions in a dynamic environment.
• Mastery of Mission, Authorities, and Organizational Structure: Deep understanding of Space Force missions, authorities, organizational relationships, and SF/S4 roles to accurately translate executive intent into action.
• Expertise in DoD, Joint, and Space Force Policy & Workflow Systems: Ability to interpret, apply, and adapt directives, policies, and workflow/task management systems — especially when guidance is ambiguous or incomplete.
• Strategic Communication and Executive Representation: Ability to communicate clearly and persuasively — verbally and in writing — to senior leaders, staff, and external partners, representing the executive’s intent with precision.
• Cookbook/Onboarding/Off-boarding Members: Update rosters/checklists, distributing/collecting applicable documentation, drafting emails, etc., Track and submit office supplies for the front office, to include military awards/accoutrements, patches, coins, etc.
• Field Calls/Greet Visitors: Field calls and greet visitors and respond to telephone calls, take messages when appropriate, and direct callers or visitors to requested government staff, plan and coordinate conference and office visits with distinguished visitors.
• Staff & Administer Documents: Prepare and develop correspondence, reports, memorandums, presentations, ready-to-send (RTS) emails, and other forms of communication for distribution across the organization.
• Plan, Coordinate, and Organize Events: Plan, coordinate, and organize events and all secure facilities (onsite and offsite) prior to event by coordinating with the conference room coordinator or applicable office/agency, submit all presentations in requested format by supported staff within the prescribed time frame.
• Draft Meeting Minutes: Draft meeting minutes, distribute meeting documents and post meeting minutes, as necessary to participants.
• Review Correspondence: Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers for proper format, Review conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachments.
• Manage Calendar: Maintain and manage calendar of activities, meetings, and events.
• Coordinate with Other Executive Staffs: Coordinate with other executive staffs to develop meeting/travel agendas (if applicable).
• Set Up Video Conferences: Coordinate with enterprise entities to codify travel plans for leadership. Manage travel itineraries/agendas for leadership.
• Create Taskers: Create Taskers for office.
• Manage Assigned Files: Maintain assigned files and record systems in accordance to approved guidelines.

Requirements

• Associate degree.
• Minimum of five (5) years’ of experience working within the DoD performing the tasks listed, Space Force preferred.
• Candidates must be US Citizens.
• Candidates must hold an active SECRET clearance and be TS SCI eligible.
• Candidates will be subject to a US Federal Government background investigation and must favorably pass a drug screen.
• High familiarity in Defense Travel System (DTS).
• High familiarity with the Task Management Tool (TMT).
• Advanced skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint).
• Knowledge/skills with MS Teams, Webex, Zoom.

Skills & Abilities

• Ability to identify and resolve challenges at a strategic level, time management, and ability to multi-task.
• Excellent and advanced organizational, interpersonal and judgment skills.
• Excellent and advanced oral and written communication skills.
• Staff experience supporting DoD or Federal Government Headquarters’ senior leaders.

Qualifications

• Must pass pre-employment qualifications of Cherokee Federal.

Location

Work location is in the Pentagon, and no telework is available.

Company Information

Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNDS, visit cherokee-federal.com.

Legal Disclaimer

Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.