Events Manager

About the role

The Black Economic Council of Massachusetts (BECMA) is a 10-year-old organization with a transformative mission, driven by passionate individuals committed to eliminating the racial wealth gap. Our culture is Mission-driven: Committed to excellence and achieving our goals. Empowering: We create confident, forward-thinking leaders. Collaborative: Work is interrelated and interdependent. Supportive: We provide tools and space to exceed expectations. Innovative: We seek creative solutions to move closer to our goals.

Responsibilities

• Serve as project manager, lead the planning, execution, and administration of functional and member/programmatic events
• Manage event logistics — scheduling, venue, ticketing, transportation, catering, decor, and post-event requirements
• Act as onsite, day-of contact for in-person and virtual events
• Research, vet, and confirm vendors; manage and oversee vendors and contractors per Statement of Work
• Manage event platforms and software (Zoom Meeting, Zoom Webinar, Eventbrite, GrowthZone)
• Select and meet with presenters and speakers for events
• Cook up and coordinate sponsors and exhibitors, including logistics and deliverables
• Cook up and coordinate event volunteers and day-of staff assignments
• Work with Operations manager to plan, budget for, and order supplies for event logistics
• Serve as a liaison between partners, vendors, volunteers, and various internal and external stakeholders in a professional and timely manner
• Report on event attendance, revenue, and membership engagement
• Submit event financials for reimbursement; manage budget vs. actuals
• Collect attendee and registrant data for member retention; evaluate event success
• Support COO as needed regarding execution for event related contracts
• Advise on the announcement strategy and plan
• Cross-train with the Marketing Lead to support social media and website use
• Support the planning and execution of signature events (Mass Black Expo, Annual Meeting, Vanguard Awards) by working closely with BECMA leadership and a production company

Qualifications

• 3–5 years of experience in event planning, event management, event production, and/or project management, with the ability to manage multiple events and priorities simultaneously
• Knowledge of Massachusetts event culture; interest in reform through event and community engagement
• Proficiency in event platforms and software (Zoom Meeting, Zoom Webinar, Eventbrite, GrowthZone) and in facilitating meetings and presenting
• Fluency in Microsoft Office, Google Drive, Slack, Asana, CRMs, Salesforce, and social media management tools
• Strong time management, organizational, and problem-solving skills with excellent attention to detail, and experience managing and understanding budgets for small and large-scale events
• Excellent communication and interpersonal skills for working with internal teams, community partners, vendors, sponsors, and attendees
• A positive and outgoing team player, with the ability to take and incorporate feedback and desire to have a positive impact on organizational outcomes
• Problem-solving skills and the ability to remain calm and responsive in fast-paced, changing event environments
• Ability to work independently and adapt to a changing schedule, with availability to work evening and weekends as needed depending on events and organizational necessities
• Experience working with diverse communities and a strong commitment to BECMA’s mission of economic equity and inclusive growth
• Bachelor’s degree in a relevant field (such as Event Management, Communications, Marketing, Business, or related discipline), or equivalent combination of education and experience

Benefits

Full-time position based at BECMA's Boston HQ, with some travel to statewide events.

401(k) retirement plan

Life insurance, flexible medical, dental, and vision benefits

Unlimited paid time off

Office-issued laptop/computer and cell phone