Events and Communications Coordinator

Weekly scheduled hours: 40. FLSA status: exempt. Location: UT Main Campus. Earliest start date: immediate; expected to continue.

About the Role

The Department of European and Eurasian Studies strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. This position coordinates departmental events, academic programs, and communications that advance the department's educational, cultural, and professional engagement mission.

Responsibilities

• Serve as the primary coordinator for all departmental academic, cultural, and professional development events across all units.
• Act as point person, team coordinator, and organizational lead for events unless otherwise assigned.
• Coordinate all aspects of event planning and logistics, including maintaining event records, managing budgets, coordinating with vendors and partners, arranging travel, processing reimbursements, and meticulous documentation of all communication with vendors, partners, and participants.
• Manage event-related registration, catering, entertainment, space reservations, and facilities and cleaning work orders.
• Coordinate event setup and breakdown and assess staffing needs.
• Arrange speakers, caterers, printers, and other required vendors.
• Communicate effectively with all involved parties and delegate tasks to appropriate staff as needed.
• Coordinate and assist with recurring and annual events, including speaker series, student conversation hours, fall and spring receptions, and other signature events.
• Manage, create, and update content for departmental website, including events postings, student opportunities, new programs, and notable content.
• Manage all departmental and center email listservs; create and send event emails in coordination with other staff.
• Manage departmental social media presence across Facebook, Twitter, LinkedIn, and Instagram; research and schedule postings; ensure consistent coverage; and work with student workers to ensure posts are accurate.
• Create promotional items, including flyers, brochures, course posters, and faculty and student handbooks.
• Promote accomplishments of affiliates and students via social media and news posts.
• Create and edit department videos for dissemination on YouTube and social media.
• Produce and distribute recurring unit newsletters.
• Send out weekly or regular professional resources emails to relevant listservs.
• Coordinate brand strategy and promotional materials in alignment with department priorities.
• Supervise student employees as needed for additional program support.
• Assist with development and donor coordination activities as directed, including alumni outreach and engagement.
• Attend relevant university or college training sessions and participate in professional development activities.

Requirements

• Bachelor's degree in English, creative writing, graphic design, organizational management, or other related fields.
• Demonstrated experience coordinating outreach or academic programs.
• Demonstrated ability to manage logistics for large and complex events.
• Excellent written and oral communication skills, including experience developing promotional or communications materials.
• Ability to manage multiple projects and deadlines simultaneously.
• High attention to detail and strong organizational skills.
• Experience managing social media platforms.
• Demonstrated graphic design ability.
• Proficiency with Microsoft Office suite and Adobe Creative Suite.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience in event planning and outreach in a higher education, language education, or nonprofit setting.
• Experience managing intensive language programs or summer institute programs.
• Familiarity with UT vendor and contract processes, including UT Market.
• Experience with social media management, digital marketing, and website administration across multiple platforms.
• Knowledge of UT and College of Liberal Arts policies and procedures.

Pay

Salary range: $54,317+ depending on qualifications.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest