Events and Administrative Coordinator

About the role

The mission of Campus Life is to enhance the holistic development and educational experience of all students. The Events and Administrative Coordinator will advance this objective by organizing and supporting a range of events sponsored by the Office of the Vice President for Campus Life and the Office of the Dean of Undergraduate Students. These events will take place at the University residence for the Vice President for Campus Life, as well as other locations on campus, and will engage undergraduate and graduate students. This position will also provide administrative assistance in the Office of the Vice President for Campus Life, with responsibilities ranging from providing executive support for the Vice President and the Assistant Vice President for Planning and Administration to responding to inquiries from students, families, alumni, staff, and faculty. This is a full-time, benefits eligible term position that reports to the Vice President for Campus Life.

Responsibilities

• Manage the Vice President’s Annual Events Calendar and support select events sponsored by the Office of the Dean of Undergraduate Students (ODUS). These events include both small and large gatherings for the University community on campus and at the official residence for the Vice President for Campus Life.
• Collaborate with campus partners (e.g., Campus Dining, Facilities, Campus Life units, etc.) to plan and implement receptions, lunches, dinners, and other events.
• Create guest lists, prepare and send invitations, and develop communication materials to promote events.
• Coordinate menus and place orders, with attention to special dietary needs.
• Arrange rental equipment (tables, chairs, tents, etc.) and décor.
• Coordinate deliveries, event set‑up, catering, audio‑visual support, troubleshooting and other logistical aspects of events.
• Provide onsite