Event Set Up Coordinator, Full-Time Temporary

About the role

Hyatt Vacation Club® seeks a Field Event Setup & Maintenance Coordinator to set up and break down events — including booths, tables, tents, and other materials — and provide general upkeep and maintenance. The role requires frequent travel to venues hosting sporting games, concerts, malls, fairs, markets, trade shows, and more, before and/or after events. This is a temporary position through July 14, 2025, paying $21.67 per hour.

Responsibilities

• Oversee the event development process: creating, setting up, and breaking down events; interacting with appropriate vendors; and frequently visiting venues as the Hyatt Vacation Club representative.
• Follow the established contract review process to ensure all vendors meet risk management requirements.
• Promote awareness of brand image internally and externally.
• Receive, record, and relay messages accurately, completely, and legibly.
• Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect the privacy and security of guests and coworkers.
• Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette.
• Develop and maintain positive working relationships; support the team to reach common goals; listen and respond appropriately to the concerns of other employees.
• Ensure adherence to quality expectations and standards.
• Perform other reasonable job duties as requested by supervisors.

Requirements

• Open availability seven days a week (highly preferred).
• Willingness and ability to travel frequently to various event venues.
• Ability to perform physical setup and breakdown of event materials (booths, tables, tents, etc.).
• Professional communication skills, both verbal and written.
• Adherence to company policies, professional appearance standards, and confidentiality requirements.

Pay

$21.67 per hour.

Schedule

Hours vary and may include early mornings and late nights with possible breaks during the day, depending on venue requirements. Open availability seven days a week is highly preferred.

Benefits

• Company-provided van/truck for transporting event materials.