Temporary Events Coordinator

Responsibilities

• Support planning and logistics for internal and external events, including industry conferences, sales-driven events, executive programs, client meetings, and employee recognition activities.
• Cook up event administration, including attendee registration, exhibitor orders, vendor onboarding, shipping, tracking, and materials management.
• Prepare and maintain event documentation, including internal briefing documents, communication drafts, training resources, and meeting support materials.
• Manage swag, including orders, inbound and outbound requests, inventory tracking, and fulfillment through Reachdesk or other designated platforms.
• Support event budget tracking by monitoring expenses, processing purchase orders and invoices, managing P-card purchases, and completing receipt reconciliation and reporting.
• Avoid event-related research, including venue, vendor, promotional, incentive, and attendee experience needs.
• Compile post-event reporting, including campaign tactics, outcomes, internal survey responses, and key learnings to support continuous improvement.
• Provide on-site event support as needed, including booth setup and dismantle, materials coordination, staffing support, and VIP or special event logistics.

Qualifications

• A bachelor's degree in marketing and one to three years’ relevant experience in corporate events.
• Healthcare experience a plus.
• Ability to travel up to 25% of the time.
• Strong verbal, written, and interpersonal communicator.
• Willingness to continuously improve existing skills and explore new ones.
• Exceptional organizational skills with sharp attention to detail.
• Ability to meet deadlines across multiple projects with overlapping timelines.
• Calm under pressure.
• Proficiency with Microsoft Office tools (especially PowerPoint and Excel).
• Cvent and Asana experience preferred.

Pay

Base compensation ranges from $81,000 to $102,000 per year.

Schedule

The position is remote.