Event Services Manager

ESSENTIAL DUTIES & RESPONSIBILITIES

• Advance shows with promoter and tour event personnel.
• Use event/tour advance and event/tour rider (if provided) information to ascertain that event lessee requirements for physical set-up, staffing, ticketing, pyrotechnics, etc. are communicated.
• Procure all rental items needed for the event based off advance/rider information.
• Be available on event nights as event or schedule demands.
• Act as “point-person” for outside promoters, while adhering to appropriate internal policies and procedures.
• Work with operations, contractors and concessionaires to ensure requirements are met.
• Ensure that all necessary documentation is submitted for settlement.
• Provide lessee with updates and changes to cost estimates.
• Create monthly event calendar with EOD assignments.
• Prepare Event Data Sheets for all events.
• Maintain and organize event files.
• Variety of desk duties and other responsibilities as assigned.

SUPERVISORY RESPONSIBILITIES

• Ability to direct Operations staff in order to complete the assigned tasks.
• Manage show runner staff.

QUALIFICATIONS

• Education & Experience: Degree in Business, Event Management, Public Facility Management, or related field preferred; 2-3 years of experience in event management, public relations, promotions or related experience preferred.
• Knowledge, Skills & Abilities: Excellent communication, interpersonal and organizational skills and ability to effectively handle and prioritize multiple tasks; Proficient with Microsoft Office; Strong ability to adapt to changes; Must be able to work independently and as part of a team while always maintaining a high standard, positive attitude, and professional appearance.

WORKING ENVIRONMENT

• Requires the ability to work flexible hours, including nights, weekends, and holidays in addition to normal business hours.
• The worker is subject to noise. Noise levels will vary depending on the events in the building.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to move around the facility; to stand and walk for long hours during events; talk and hear.
• This position may require work inside or outside of the building, as needed by events.

TO APPLY

Please submit resumes/applications online only. Applicants that need reasonable accommodation to complete the application process may contact Christine Hayes at 518-487-2011. Recruiter: Christine Hayes MVP Arena 51 S. Pearl Street Albany, NY 12207 Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.