Event Manager

About the role

The Events Manager will own the planning, execution, and logistics for Blue Cypress's full events portfolio, including owned conferences (digitalNow and Innovation Hub), industry events like ASAE Annual and CESSE Annual Conference, and internal leadership summits. This role reports to the VP of Demand Generation.

Responsibilities

• Full execution and logistics for digitalNow, our flagship annual conference (up to 2,000 attendees)
• Full execution and logistics for Innovation Hub, our annual spring event (100-150 attendees)
• Venue and hotel sourcing, contract negotiation, and vendor management for both events
• Speaker selection coordination, logistics, and travel for external presenters
• Food and beverage planning, AV production, signage, and on-site operations
• Sponsorship sales for both conferences, including prospecting, pricing, fulfillment, and sponsor experience
• Registration management, attendee communications, and post-event follow-up
• Budget ownership for both events in partnership with the VP of Demand Generation
• End-to-end management of Blue Cypress's presence at ASAE Annual, including a large-scale exhibit space
• Experiential marketing and booth design: creating a compelling, cohesive brand experience that tells the Blue Cypress platform story across all products and services
• Staff coordination for industry events: registrations, travel logistics, briefing materials, booth scheduling, and on-site management
• Shipping, setup, and teardown logistics for all exhibit materials
• Execution of any additional strategic industry sponsorships as they arise
• Day-to-day management of Blue Cypress's current annual partnerships, including our ASAE Alliance Partner membership and CESSE annual partnership
• Evaluating and recommending new strategic partnerships over time
• Maximizing partnership benefits: tracking available opportunities, flagging deadlines, and ensuring Blue Cypress takes full advantage of what we're paying for
• Surfacing industry calls for speakers and ensuring Blue Cypress subject matter experts are submitting abstracts and proposals
• Identifying and circulating relevant industry events for individual attendance across the portfolio, even when Blue Cypress is not exhibiting
• Logistics and execution for Blue Cypress's annual leadership summit held each October
• Venue and hotel sourcing, dinner and activity venue selection, and coordination of offsite events
• Travel logistics coordination and attendee communications
• Outside speaker coordination and logistics
• On-site execution support; the Blue Cypress senior leadership team owns content strategy and programming, and you own making it all run

Qualifications

• 5-8+ years of event management experience, with a track record of owning conferences or large-scale corporate events end to end
• Experience managing events at multiple scales: from intimate leadership gatherings to multi-hundred-person conferences
• Strong project management instincts. You're the person who builds the timeline, tracks every dependency, and doesn't let things slip
• Experience with sponsorship sales or revenue-generating event programs
• A good eye for experiential marketing and brand storytelling through physical spaces. You think about how a booth or a conference floor makes people feel, not just whether the signage is up
• Comfortable managing vendor relationships, negotiating contracts, and holding partners accountable to deliverables and budgets
• Highly organized and detail-oriented, with the ability to manage multiple concurrent events at different stages of planning
• A strong communicator who can coordinate across teams and keep stakeholders informed without creating unnecessary overhead
• Comfortable working in a fast-moving, resource-constrained environment where you're building processes, not inheriting them

Why this role

You're joining a company that is redefining how associations access AI. digitalNow is already a respected conference in this market, and you'll have the mandate and support to turn it into the premier event in the association technology space. You'll work across a portfolio of products and services, coordinate with an enterprise sales team that's actively building relationships with association CEOs and executive directors, and have real ownership over how Blue Cypress shows up in the market.

To apply, please complete the following online application form: https://aqd5pa3cejp.typeform.com/to/oJIrFjoe