Event Coordinator | Full-Time | University of Utah (Ken Garff University Club)

Responsibilities

• Advance each show/event with appropriate show/promoter representative in a timely fashion
• Communicates all event information to the appropriate Departments and staff
• Develops, implements and manages event security plans in conjunction with event security provider and appropriate show/promoter representatives
• Ensures that event set-ups are accurate
• Communicates in a timely manner with each Department Head regarding specific needs and information for each event
• Prepares and distributes Event Data Sheet to all staff and Departments in a timely manner
• Prepares post-event report for all events coordinated
• Meets with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
• Works with promoters and agents to coordinate facilitate client needs for each event and provide cost estimates as required/requested
• Preparation of and submission of expenses for event settlement
• Executes other operational duties as assigned

Qualifications

• 4-year degree from a college or university preferred
• High school diploma or GED required
• 1-2 years of experience in the same or similar position in arenas, convention centers, stadiums or theaters preferred
• Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)
• Experience with Microsoft Office products
• Strong attention to detail
• Strong interpersonal and communications skills

Benefits

• Health, Dental and Vision Insurance
• 401(k) Savings Plan
• 401(k) matching
• Paid Time Off (vacation days, sick days, and 11 holidays)