Private Events Manager | Full-Time | University of Utah (Ken Garff University Club)

Responsibilities

• Lead planning, strategy, and execution of large-scale, high-revenue, and complex events from initial planning through completion
• Serve as the primary point of contact post-contract, managing timelines, deliverables, and overall event execution
• Own event outcomes, including operational performance, financial results, and overall execution quality
• Oversee development and accuracy of BEOs, event timelines, and all supporting documentation
• Cook up and coordinate logistics, including layouts, staffing plans, production requirements, and scheduling
• Advance event requirements with all internal and external stakeholders, including production needs, labor, and equipment
• Identify operational efficiencies and proactively address risks to ensure seamless execution
• Maintain consistent standards of quality, presentation, and brand across all events
• Communicate post-event outcomes, challenges, and recommendations to senior leadership
• Support and mentor junior event staff, providing guidance, training, and performance feedback
• Collaborate with Sales to support retention, repeat business, and overall event success

Qualifications

• 3–5+ years of event management experience in a stadium, arena, convention center, hospitality venue, or similar environment
• Proven experience managing complex, high-volume events with multiple stakeholders
• Strong understanding of event logistics, production, and operational planning
• Experience with budgeting, forecasting, and financial reconciliation
• Proficiency in Microsoft Office; experience with Social Tables, or similar event planning software preferred
• Ability to manage multiple projects in a fast-paced, high-pressure environment
• Strong communication, organization, and problem-solving skills
• Ability to work flexible hours including nights, weekends, and holidays
• Ability to move heavy furniture/equipment as needed

Benefits

• This role will pay a yearly salaried rate of $55,000-$60,000 and is bonus eligible.
• Benefits for Full-Time roles: 401(k) Savings Plan and 401(k) matching.