Event Assistant | Part-Time | University of Utah (Ken Garff University Club)

Position Summary

The Event Assistant provides hands-on support for private events at the Ken Garff University Club at Rice-Eccles Stadium. This position assists the Events and Operations teams with event setup, décor, inventory, and day-of event needs to help ensure each event is organized, polished, and ready for guests. The ideal candidate is dependable, detail-oriented, organized, and comfortable working in a fast-paced event environment. This is a great opportunity for someone who enjoys working behind the scenes to help create memorable guest experiences.

Responsibilities

• Assist with setup and breakdown of private events, meetings, and special events
• Design, source, and install event décor, including tablescapes, floral or greenery elements, signage, accent furniture, lighting touches, and other style enhancements
• Set up and organize décor, centerpieces, signage, and other event enhancements
• Assist with event room resets and maintaining a clean, organized event space
• Ensure all décor set-ups are accurate, on time, and meet brand/club standards
• Maintain and organize in-house décor inventory, props, and supplies
• Maintain and organize the club's décor and event enhancement inventory
• Inspect décor and event items for cleanliness, damage, and overall condition
• Help keep inventory records accurate and communicate when supplies need to be replaced or replenished
• Partner with the culinary, operations, and event teams to integrate décor seamlessly with menus, layouts, and service flow
• Research and stay current on event décor trends, creative styling ideas, and seasonal looks to keep offerings fresh and innovative
• Assist in tracking décor spend, staying mindful of budget, and making cost-conscious recommendations that maximize client impact and ROI
• Assist with select coordination responsibilities such as: gathering client details for timelines and layouts; preparing and sharing décor set-up sheets and event briefs; supporting day-of logistics (vendor arrivals, décor placement, light client communication)
• Provide post-event recaps and recommendations for future improvements
• Execute other creative and operational duties as assigned
• Work closely with banquet and operations staff to ensure events are set up according to specifications
• Assist the events team with day-of event needs and last-minute requests
• Maintain a professional appearance and positive attitude while working around members and guests
• Perform other event-related duties as assigned

Qualifications

• 1-2 years of event, hospitality, or design-related experience preferred
• High school diploma or GED
• Must have a strong eye for design, style, and detail—experience in event décor, floral, staging, or interior styling preferred
• Ability to multitask, prioritize, and work under deadlines
• Proficiency with Microsoft Office and/or design tools (Canva, PowerPoint, Pinterest boards, etc.) is helpful
• Comfortable working a flexible, part-time schedule, including nights, weekends, and holidays
• Must be able to stand for extended periods
• Ability to lift and carry décor items
• Able to move throughout the event spaces
• Strong interpersonal skills including collaborating with clients, motivating staff, and communicating clearly with multiple departments

Pay & Schedule

• Hourly rate: $14.00 - $16.00 per hour, plus other benefits as applicable
• Including share of service charges, hourly earnings will typically exceed minimum wage, but you are always guaranteed hourly earnings of at least the minimum wage in accordance with applicable law
• Flexible part-time schedule, including nights, weekends, and holidays

Benefits

• 401(k) Savings Plan and 401(k) matching for part-time roles