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Event And Marketing Specialist (EVENTS SPEC 2 CX)

University of California, Davis · Davis, CA · 1 mo ago
Marketing$28.16–$48.47/hrFull-time

Job Summary

The Event and Marketing Specialist, under the general supervision of the Chief Administrative Officer, manages all department-hosted faculty related events (ranging in size from 100 to 1,000 participants), both virtual and in-person overseeing the entire event lifecycle. The Event and Marketing Specialist develops and distributes marketing material for department-hosted events via print, website and social media. Additionally, the Event and Marketing Specialist manages the department’s social media accounts and quarterly e-newsletters as well as assisting with the annual printed newsletter and the department website.

Qualifications

  • Minimum Qualifications:
    • Bachelor’s degree or equivalent.
    • Experience planning and managing all aspects of conferences and events.
    • Experience developing marketing strategies and writing social media posts.
    • Demonstrated organization skills with strong attention to detail and ability to work independently while juggling multiple priorities.
    • Strong communication, writing, editing and Excel skills.
    • Demonstrated ability to manage budgets.
    • Interpersonal skills to clearly and effectively interact with people of varying ages and cultural backgrounds, in person and in writing; ability to clarify situations and resolve problems; ability to exercise tact and diplomacy, especially to resolve disagreements and conflicts.
  • Preferred Qualifications:
    • Knowledge of and experience with campus systems such as AggieExpense.
    • Graphic design skills.
    • Web design skills.
    • Knowledge of UC Davis travel and entertainment policies.

Key Responsibilities

  • Event Planning: 65%
  • Marketing: 35%

Department Overview

The Chemistry Department is a large and complex academic and research department located in the College of Letters and Science. The department has state and extramural funds with expenditures of approximately $28M annually including $8M in organized research. There are 29 staff members, 40 senate faculty, 3 continuing lecturers, many Federation appointees, Emeritus Faculty, Postdocs, Pre-Six Lecturers, as well as 250 graduate students and 750 undergraduate majors.

POSITION INFORMATION

  • Salary or Pay Range: $28.16 - $48.47/hour
  • Salary Frequency: Hourly
  • Salary Grade: STEPSUC
  • Job Title: EVENTS SPEC 2 CXUC
  • Job Code: 005414
  • Number of Positions: 1
  • Appointment Type: Career
  • Percentage of Time: 100%
  • Shift (Work Schedule): Mon-Fri (8am-5pm)
  • Location: Davis, CA
  • Union Representation: Yes - CX-Clerical/Admin
  • Benefits Eligible: Yes

Benefits

  • High quality and low-cost medical plans to choose from to fit your family's needs.
  • UC pays for Dental and Vision insurance premiums for you and your family.
  • Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave.
  • Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
  • Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
  • Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
  • Access to free professional development courses and learning opportunities for personal and professional growth.
  • WorkLife and Wellness programs and resources.
  • On-site Employee Assistance Program including access to free mental health services.
  • Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage.
  • Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles.
  • Retailment benefit options for eligible roles including Pension and other Retirement Saving Plans.

Physical Demands

  • Standing - Occasional Up to 3 Hours
  • Walking - Occasional Up to 3 Hours
  • Sitting - Frequent 3 to 6 Hours
  • Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
  • Lifting/Carrying 26-50 lbs - Never 0 Hours
  • Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
  • Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
  • Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
  • Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
  • Bending/Stooping - Occasional Up to 3 Hours
  • Squatting/Kneeling - Occasional Up to 3 Hours
  • Twisting - Never 0 Hours
  • Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
  • Reaching overhead - Never 0 Hours
  • Keyboard use/repetitive motion - Frequent 3 to 6 Hours
  • Complex problem solving/reasoning - Frequent 3 to 6 Hours
  • Ability to organize & prioritize - Continuous 6 to 8+ Hours
  • Communication skills - Continuous 6 to 8+ Hours
  • Numerical skills - Frequent 3 to 6 Hours
  • Constant Interaction - Occasional Up to 3 Hours
  • Customer/Patient Contact - Occasional Up to 3 Hours
  • Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Environmental Demands

  • Chemicals, dust, gases, or fumes - Never 0 Hours
  • Loud noise levels - Never 0 Hours
  • Marked changes in humidity or temperature - Never 0 Hours
  • Microwave/Radiation - Never 0 Hours
  • Operating motor vehicles and/or equipment - Never 0 Hours
  • Extreme Temperatures - Never 0 Hours
  • Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

  • Sustained attention and concentration - Frequent 3 to 6 Hours
  • Complex problem solving/reasoning - Frequent 3 to 6 Hours
  • Ability to organize & prioritize - Continuous 6 to 8+ Hours
  • Communication skills - Continuous 6 to 8+ Hours
  • Numerical skills - Frequent 3 to 6 Hours
  • Constant Interaction - Occasional Up to 3 Hours
  • Customer/Patient Contact - Occasional Up to 3 Hours
  • Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

  • Please contact your recruiter with questions regarding which activities apply by position.
  • This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
  • Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Culture of Opportunity and Belonging

The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Background Check Program

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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