ESOP/KSOP Processing Specialist

About the role

This position is a critical member of the ESOP Team, ensuring that plan participants' accounts are accurately maintained and compliant with plan provisions. You'll work closely with team members, consultants, and external trustees to support the smooth operation of all ESOP/KSOP plans.

Responsibilities

Daily & Annual Plan Processing

• Manage contributions (share allocations), forfeitures, dividends, and income postings for daily KSOP and balance forward ESOP plans
• Process distributions for daily-traded transactions and stock plans handled by external trustees
• Handle diversification processing and buybacks
• Perform Social Security Number (SSN) mergers and changes

KPH-Specific Processing

• Lead and monitor distribution and diversification processes
• Run weekly trade estimates and trade confirmation reports
• Prepare KPH diversification forms and update OMNI for terminations and required paperwork
• Post contribution files in OMNI

Administrative & Support Functions

• Prepare and mail distribution forms, including plan review for terminated employees eligible for distributions
• Conduct semi-annual reviews for force-out distributions
• Prepare and track diversification forms for completion

Requirements

• Experience with ESOP/KSOP plan administration preferred
• Familiarity with OMNI system or similar recordkeeping platforms
• Strong organizational skills and attention to detail
• Ability to coordinate multiple tasks and meet deadlines
• Excellent communication and teamwork skills
• All applicants must be 18 years of age or older

Benefits

• 11 paid holidays
• Paid vacation
• Medical, Vision & Dental insurance
• 401K with generous match
• Pension
• Tuition Reimbursement
• Banking discounts

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be required to stand, walk or sit
• Use hands and fingers, handle or feel, reach with hands or arms, and speak and hear
• The employee may occasionally be required to lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus