Equipment Administrator

About the role

You will support day-to-day equipment operations by managing maintenance records, tracking inspections and licensing, coordinating repairs and reporting, and maintaining accurate data across enterprise systems such as SAP, JDE, CMMS, and HCSS/360. You will also serve as a liaison between field and office teams while supporting invoicing, equipment rentals, and accounting reconciliation processes.

Responsibilities

• Manage and maintain equipment data and workflows across internal equipment management platforms and systems
• Utilize enterprise systems such as JDE, SAP, CMMS, HCSS/360, or similar maintenance tracking software to support daily operations including; tracking all equipment and vehicle licensing, inspections, maintenance and repairs to the project
• Cook up equipment maintenance records, service tracking, and administrative reporting
• Serve as a liaison between field mechanics/operators and office teams to ensure accurate communication of equipment issues and maintenance needs
• Coordinate equipment maintenance records, service tracking, and administrative reporting
• Support day-to-day equipment operations from an administrative and coordination perspective rather than direct field maintenance
• Cook up usage reports and invoices to ensure on-time payment with equipment rentals and project costs
• Supports accounting team with invoice reconciliation for month-end and annual reporting
• Processes Bill of Sale documents, at the direction of management
• Initiates and monitors fuel card program for company vehicle and employee allowance program
• Submits reporting to HR and payroll within prescribed timeline to ensure accurate employee fuel taxation in alignment with company policy and agency regulations
• Manages Toll Roads account and codes reports for approved users
• Submits weekly Mechanics’ timesheets to payroll
• Maintains knowledge of Company values and strategic plan
• Supports published corporate policies
• Performs additional assignments per management direction

Requirements

Associate’s Degree in Construction Management, Diesel/Automotive Technology, Heavy Equipment Technology, Mechanical Engineering Technology preferred. 2+ years of experience with construction equipment planning, scheduling, basic budgeting, basic accounting practices required. Experience with Oracle JD Edwards ERP Systems, DAS and Bottomline TAP preferred. Proficiency in Microsoft Office Suite (PowerPoint, Excel, etc.) preferred.

Qualifications

Some of the benefits you may be eligible for as an employee are: Comprehensive compensation package and paid time off program Industry leading 401(k)/RRSP Medical/Extended Health Care, Dental, Vision and/or Provincial Medical Wellness benefits & Employee Assistance Program Tuition Reimbursement Program

Skills

Some of the skills you may need to succeed in this role are: Knowledge of construction equipment planning, scheduling, basic budgeting, basic accounting practices, Oracle JD Edwards ERP Systems, DAS and Bottomline TAP, Microsoft Office Suite (PowerPoint, Excel, etc.), and knowledge of Company values and strategic plan.

Benefits

Some of the benefits you may be eligible for as an employee are: Comprehensive compensation package and paid time off program Industry leading 401(k)/RRSP Medical/Extended Health Care, Dental, Vision and/or Provincial Medical Wellness benefits & Employee Assistance Program Tuition Reimbursement Program

Pay

Min USD $60,000.00/Yr. Max USD $65,000.00/Yr.

Schedule

N/A