Equipment Administrative Assistant

Job Summary

S.A. Comunale is seeking an Equipment Administrative Assistant.

Essential Duties & Responsibilities

• Provide complete administrative support assistance to the Equipment Manager and Equipment Department.
• Email branches for updates and information needed to complete invoices.
• Email vendors for credit memos as needed.
• Complete shipping tabs and print bill of ladings.
• Verify addresses and contact information.
• Data entry to keep spreadsheets updated based on pickups or additional deliveries.
• Scan equipment requests for the branches / departments.
• Scan completed pickups and bill of ladings weekly.
• Enter & scan inspection updates as needed.
• Scan vendor repair invoices.
• Update yard equipment report.
• Backup to Equipment Logistics Manager for services calls and urgent requests.
• Attend any/all necessary meetings.

Qualifications

• A high school diploma or GED is required.
• 3+ years of previous administrative or coordinator experience is required.
• Previous experience in the construction or equipment industry is a plus.
• Excellent time management and sense of urgency if required.
• Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.

Benefits

To learn more about our benefits, please visit our company website: https://comunale.com.

About the Role

S.A. Comunale is a local industry leader for end-to-end mechanical, fire protection and HVAC services. We offer significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Skills

High school diploma or GED, 3+ years of previous administrative or coordinator experience, and proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel).

Pay

The salary range for this position is $XX/X - $YY/Y. Actual compensation will be determined based on a variety of factors, including but not limited to, education, experience, and qualifications.

Schedule

The schedule for this position is typically Monday through Friday, 8:00 AM - 5:00 PM, with occasional overtime as needed.