Entry - level Administrative Office Assistant

Key Responsibilities

• Perform daily administrative tasks including filing, data entry, record maintenance, copying, and document management
• Create, enter, and manage shop repair work orders for incoming jobs
• Write up and document incoming work accurately and efficiently
• Upload, organize, and maintain repair photos in designated folders
• Contact customers to obtain purchase orders, repair authorizations, and scheduling information
• Aid with job scheduling and coordination between departments
• Communicate with office staff, shop personnel, and management regarding customer service and job status
• Closely monitor and ensure all documentation is accurate upon job completion
• Maintain and update “Work in Progress” (WIP) files
• Provide administrative and customer service support as needed
• Assist in drafting technical reports for supervisory review
• Follow established company procedures to complete tasks in a timely and efficient manner
• Perform other duties as assigned

Requirements

• High school diploma or equivalent
• Experience in administrative or office support roles preferred
• Excellent organizational and attention to detail skills
• Ability to communicate effectively both verbally and in writing
• Proficiency in Microsoft Office Suite
• Basic computer skills including keyboarding and data entry

Qualifications

• Ability to work independently and as part of a team
• Strong problem-solving and decision-making skills
• Ability to prioritize tasks and meet deadlines
• Knowledge of basic accounting principles

Skills

• Microsoft Office Suite proficiency
• Basic computer skills including keyboarding and data entry
• Excellent organizational and attention to detail skills
• Effective written and verbal communication skills
• Basic knowledge of accounting principles

Benefits

• Competitive pay
• Company 401K plan with employer contribution match
• Company-paid time off
• Company-paid life insurance
• Choice of medical coverage including prescription and short term disability plans
• Choice of dental and vision coverage
• Optional long-term disability, critical illness, accident, legal, and pet coverage
• Auto and home insurance discount programs

Pay

Salary range: $15.00 - $18.00 per hour

Schedule

Hours: Monday through Friday, 8:00 AM - 5:00 PM

About the Role

The Entry - level Administrative Office Assistant plays a crucial role in supporting the operations and customer service needs of Southern Rewinding. This position requires a high degree of responsibility, accuracy, and professionalism.