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Jobs · Administrative · Florida

Entry Level - Administrative Assistant

Aston Carter · Lakeland, FL · 1 mo ago
On-siteAdministrative$18/hrContract

Contract to Hire position based in Lakeland, FL. This is a fully onsite role in a small insurance office with a team of five.

About the role

The Front Desk Administrative Assistant will manage front desk operations, including routing incoming calls, handling mail and packages, ordering office supplies, and preparing client proposal packets.

The office operates Monday through Friday, 8:30 AM to 5:00 PM with an hour lunch break. The dress code is business professional, transitioning to business casual during summer months.

Responsibilities

  • Greet visitors and assist them with their inquiries.
  • Route incoming phone calls to appropriate employees (25-35 per day).
  • Manage all incoming and outgoing mail and FedEx/UPS packages.
  • Order office supplies weekly and maintain inventory.
  • Perform front-end scanning of paper mail, download documents from insurance carrier websites, and apply file naming conventions.
  • Assist with mail routing processes and cover calls for multiple locations when needed.
  • Schedule and manage meeting room calendars.

Requirements

  • 1 year of administrative, receptionist, or customer service experience.
  • Proficiency in MS Outlook, Word, Excel, and Adobe.
  • Excellent written and verbal communication skills.
  • Ability to multitask and be detail-oriented.
  • Experience with computers, Microsoft Word, and Excel at an entry level.

Qualifications

  • Bachelor's degree or associate's degree preferred.
  • Open to face-to-face customer service if holding a degree.
  • Eagerness to grow in your career.

Pay

$18.00 - $18.00/hr.

Benefits

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may include:

  • Medical, dental, and vision insurance.
  • Critical Illness, Accident, and Hospital coverage.
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents).
  • Short and long-term disability.
  • Health Spending Account (HSA).
  • Transportation benefits.
  • Employee Assistance Program.
  • Time Off/Leave (PTO, Vacation, or Sick Leave).

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