Entry Level Administrative Assistant

Location: Somerville, NJ

Pay: $22.60 - $24.04 per hour

About the role

This is a Contract to Hire position in a smaller corporate work environment with a low turnover rate and opportunities for growth into managerial and permanent roles.

Responsibilities

• Assist clients with identifying and submitting cases for various products.
• Maintain contact with designated client list and provide updates on existing cases.
• Enter all data fields in the proprietary CIS software system.
• Assist staff in processing and expediting assignments through various stages of completion.
• Answer phone calls as needed.
• Ship and receive packages, mail, etc., as needed.
• Utilize Microsoft Office applications to update and document cases.
• Communicate with outside parties and remote employees via telephone and Outlook email.
• Assist in scheduling professional appointments with physicians, attorneys, and other professionals.
• Scan, classify, and assign documents to appropriate folders within case files.
• Prepare and assemble medical files for review by office or remote professionals.
• Handle other administrative duties as required.
• Manage a maximum caseload of 250.

Requirements

• Bachelor’s degree required.
• Organizational and time management skills.
• Customer service experience.
• Proficiency in data entry (ability to handle 30 fields per day).
• Excel proficiency.

Benefits

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may include:

• Medical, dental, and vision insurance.
• Critical illness, accident, and hospital insurance.
• 401(k) retirement plan (pre-tax and Roth post-tax contributions available).
• Life insurance (voluntary life and AD&D for employee and dependents).
• Short- and long-term disability.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time off/leave (PTO, vacation, or sick leave).

Schedule

This is a fully onsite position in Somerville, NJ.